APPLY NOW

Complete the https://forms.clickup.com/2494231/f/2c3rq-410975/N77KEUAJFGL7O79WESand select Data & Document Operations Assistant under Job Position.

SIGNIFICANT – PLEASE READ BEFORE APPLYING

Please apply exclusively through the form. Do not send applications by email or LinkedIn message.

Read the full and complete the form carefully, accurately, and thoughtfully. Your answers are part of our evaluation. We’ll let you know whether your application has been shortlisted.

ARE YOU A HIGHLY ORGANISED DATA & DOCUMENT OPERATIONS ASSISTANT WHO TAKES

PRIDE IN CLEAN, ACCURATE WORK?

At Crebos, we’re looking for someone who can turn scattered files, meeting notes, exports, and drafts into reliable company records. You’ll help maintain our Knowledge Operating System, so teams can find the current document, see who owns it, and know whether it’s ready to use.

This role suits someone who works methodically, notices inconsistencies, and leaves a clear record of what they’ve done. When you hand over a batch, someone else should be able to review it and take the next step without repeating your work.

ABOUT US

Crebos builds software, design, and AI and automation solutions. We value ownership, accountability, customer value, quality, and continuous improvement.

THE STANDARD WE EXPECT

At Crebos, we call people who take ownership, raise standards, and make the team stronger our Spartans. In this role, that means checking the source before marking a file as current, spotting when similarly named documents contain different information, and clearly recording what needs a decision.

THE MINDSET & TRAITS WE EXPECT

- Structured working habits — Follow naming, filing, and tracking standards consistently, even when working through repetitive batches.
- Accuracy and traceability — Verify sources, owners, and versions. Record enough evidence for others to check your work.
- Ownership and follow-through — Keep your tracker current, raise blockers early, and follow open items through to a clear handoff.
- Sound judgment — Flag conflicting versions, missing owners, and sensitive information.



Know when to ask an owner to decide.
- Continuous improvement — Spot recurring issues and suggest practical changes to checklists, templates, and workflows.
- Responsible AI use — Use approved tools where they help, verify their suggestions against source records, and respect access rules.

CUSTOMER, PRODUCT & QUALITY MINDSET

Your work supports the teams that rely on Crebos’s records to make decisions and deliver work. Before handing over a batch, check whether a reviewer can answer four questions:

- Where is the original source?
- Who owns the record, and which version is current?
- What action are you proposing, and why?
- What still needs approval or follow-up?

A clean batch has consistent names, working links, verified ownership where available, and clearly flagged exceptions.

KEY RESPONSIBILITIES

- Review incoming information in Google Drive and other approved sources. Identify duplicates, conflicting versions, outdated files, and missing information.
- Classify records using Crebos standards. Add verified details such as source link, owner, status, and version.
- Maintain the Conversion Tracker. Propose which records to keep, merge, convert, or archive, and route each proposal to the appropriate owner.
- Carry out approved file moves and update the Knowledge OS Index so it points to the current, approved source.
- Track follow-ups in ClickUp, maintain dated batch logs, and flag recurring issues such as broken links or missing owners.
- Handle confidential employee and client information according to access rules. Content owners approve what becomes official. File deletion and permission changes sit outside this role’s authority.

WHAT WE’RE LOOKING FOR

- Experience in document control, records management, data cleanup,



or a similar operations role where accuracy and consistency matter.
- Confidence with Google Drive, Google Docs, and spreadsheets. Familiarity with ClickUp or a similar work tracker is helpful.
- Clear written English for naming records, documenting proposed changes, and explaining exceptions.
- A reliable method for checking your own work, including links, duplicates, versions, and missing information.
- Good judgment with incomplete or confidential information and the ability to follow a documented process consistently.

LEADERSHIP QUALITIES

Lead by example through the quality of your work. Take responsibility for your queue, communicate clearly when a decision is needed, and make handoffs easy for the next person. When an issue keeps recurring, bring a concrete example and suggest how to prevent it.

WHY JOIN CREBOS?

- Real ownership — Help establish the records and working standards our teams will rely on every day.
- Direct business exposure — See how reliable information supports hiring, engineering, customer delivery, and leadership decisions.
- Learning and growth — Build practical experience in document governance, data quality, and preparing company knowledge for reliable AI use.
- A team that values quality — Work with people who care about transparent ownership, careful execution, and improving how work gets done.

IMPORTANT NOTICE The selection process includes a practical exercise. You’ll review a small batch of sample records, identify duplicates and version conflicts, and document your proposed actions. We’ll assess accuracy, consistency, traceability, and judgment.

We are building a team of Spartans. If you take pride in orderly work, check details others might miss, and leave information clearer than you found it, we’d like to hear from you.

APPLY NOW

Complete the https://forms.clickup.com/2494231/f/2c3rq-410975/N77KEUAJFGL7O79WES and select Data & Document Operations Assistant under Job Position.

Please apply only through the form. Do not send applications by email or LinkedIn message.

📌 Data & Document Operations Assistant (India)
🏢 Crebos | Software, Design, AI u0026 Automation
📍 India