Job Purpose:

To manage day-to-day procurement activities for facility-related works across real estate projects, ensuring the timely sourcing and purchase of materials, equipment, supplies, and services within approved budgets. The role involves vendor identification and management, price negotiations, purchase order processing, and coordination with internal departments and external stakeholders to ensure cost-effective procurement, quality compliance, and timely delivery.

Key Responsibilities:

A. Procurement & Purchase Management

- Manage day-to-day procurement activities for facility-related works across real estate projects.
- Source and procure materials, supplies, equipment, and services as per project and operational requirements.
- Prepare, issue, and manage purchase orders to ensure timely availability of required materials and services.
- Ensure all purchases are within approved budgets and comply with organisational procurement policies and procedures.
- Identify opportunities for cost optimization without compromising quality or delivery timelines.

B. Vendor Management & Negotiations

- Identify, evaluate, and develop relationships with current and existing vendors and subcontractors.
- Negotiate pricing, commercial terms, conditions, and contracts to achieve cost-effective procurement.
- Monitor supplier performance in terms of cost, quality, and delivery timelines.
- Take corrective actions and work with vendors to address performance gaps and improve service delivery.
- Maintain effective relationships with suppliers and subcontractors to ensure smooth procurement operations.

C. Delivery & Stakeholder Coordination





- Coordinate with vendors and subcontractors to ensure timely delivery of materials, supplies, and services.
- Monitor delivery schedules and proactively resolve procurement-related delays.
- Act as a liaison between suppliers, internal departments, and external stakeholders to ensure smooth coordination.
- Work closely with internal teams to understand procurement requirements and ensure timely fulfilment.
- Coordinate with relevant departments to obtain and maintain purchase-related documentation, including purchase orders, delivery records, and supporting documents.

D. Compliance & Documentation

- Ensure procurement activities adhere to internal policies, approval processes, and budgetary requirements.
- Maintain accurate records of purchases, vendor quotations, purchase orders, deliveries, and related documentation.
- Ensure transparency and accuracy throughout the procurement process.
- Undertake additional responsibilities as assigned by the reporting manager.

Qualifications and Work Experience:

- Bachelor's degree in Engineering, Commerce, Supply Chain Management, Business Administration, or a related discipline.
- 4 to 5 years of relevant experience in procurement, preferably within real estate projects.
- Experience in procuring materials, equipment, supplies, and services for facility-related works.
- Experience in vendor identification, commercial negotiations, purchase order management, and supplier performance monitoring.
- Prior experience working on real estate projects in Mumbai is preferred.
- Experience managing procurement budgets, delivery schedules, and vendor documentation.

📌 Assistant Manager - Procurement (Mumbai)
🏢 Embassy Developments
📍 Mumbai