Qualification & Experience:

Bachelor's Degree from recognised university along with necessary certifications. Professional work experience of 05 to 06 years preferably from production / manufacturing industry preferably from Garment industry in Auditing, risk management etc.

Required Skills and Responsibilities:

- Strong written and verbal communication skills
- Strong organization skills with a problem-solving attitude
- Proficiency in Microsoft PowerPoint, Excel, and Word
- Good negotiation skills
- Ready to work in flexible hours (Regular timings 10 am to 06pm)

Compliance - 70% workload

Handling all Social and Technical Audits such as SA8000/SEDEX/SMETA/ BSCI, ISO 9001, ISO 14001, ISO 45001 Clients Audits (especially for European clients) etc.

- Audit Preparation

 Collect and organize all necessary documentation (policies, certifications, reports).

 Ensure compliance with standards such as SA8000, ISO, BSCI, SEDEX, or client-specific codes of conduct.

 Coordinate with internal departments to gather audit-related data.

 Conduct pre-audit internal assessments to identify and resolve gaps.

- Audit Execution

 Act as the primary point of contact for auditors and client representatives.

 Facilitate on-site audits by guiding auditors through processes, documentation, and facilities.

 Ensure smooth coordination between auditors and relevant factory personnel.

- Post-Audit Responsibilities

 Review and analyse audit findings and reports.

 Prepare Corrective Action Plans (CAPs) and ensure timely implementation.

 Maintain records of audit outcomes and follow-up actions.





- Documentation & Reporting

 Maintain up-to-date records of all audits, certifications, and compliance reports.

 Ensure documentation aligns with legal and client requirements.

 Regularly update Standard Operating Procedures (SOPs) based on audit feedback.

- Training & Awareness

 Conduct training sessions for staff on compliance topics (e.g., health & safety, environmental standards, labor laws).

 Promote awareness of social responsibility, ethical practices, and sustainability.

- Continuous Improvement

 Monitor changes in local and international compliance regulations.

 Recommend and implement process improvements to enhance audit readiness.

 Encourage automation and innovation in compliance tracking and reporting.

- Coordination with Certification Agencies

 Communicate with Certification Agencies regarding audit schedules, requirements, and outcomes.

 Ensure client-specific compliance expectations are met consistently.

Administration supervision – 30% workload

- Office Operations & Supervision

 Oversee daily office activities to ensure smooth and efficient functioning.

 Conduct regular rounds of the factory floor to maintain discipline and order.





 Ensure adherence to company policies and safety standards.

- Vendor & Facility Coordination

 Liaise with assistants and external vendors (Housekeeping, Security, Electrical, Plumbing, Carpentry) to ensure timely service delivery.

 Manage and monitor Annual Maintenance Contracts (AMCs) for services like Air Conditioning, IT Support, Fire Safety Systems, Water Purifiers, Pest Control etc.

- Cleanliness & Hygiene

 Maintain high standards of cleanliness and hygiene across office and factory premises.

 Ensure regular sanitation and upkeep of common areas.

- Infrastructure & Inventory Management

 Manage seating arrangements, asset allocation, and inventory tracking.

 Ensure timely updates of data related to infrastructure and resources.

 Monitor and maintain office equipment and supplies.

- Stakeholder Communication

 Act as a liaison between executives and internal/external stakeholders.

 Facilitate smooth communication and coordination across departments.

- MIS Reporting

 Maintain Management Information Systems (MIS) for Daily expenses, Track and report administrative costs and resource usage.
- Event & Insurance Management

 Organize and coordinate internal and external events.

 Manage group health insurance for current and existing employees, including onboarding and renewals.

- Additional Responsibilities

 Take on other administrative tasks as needed to support business operations.

 Be proactive in identifying and resolving workplace issues.

📌 Assistant Manager – Compliance EHS & Administration (Mumbai)
🏢 Shevie
📍 Mumbai