– Admin Manager

Job Title: Administration Manager

Department: Administration

Reports To: General Manager / Managing Director

Job Location: Salem

Job Summary The Administration Manager is responsible for managing and coordinating all administrative activities of the organization to ensure smooth day-to-day operations. The role involves office management, facility maintenance, employee support, vendor coordination, documentation, security, housekeeping, and cost control.

Key Responsibilities

1. Office Administration

- Manage daily administrative operations and office activities.
- Ensure the office is properly maintained and organized.
- Monitor office supplies, stationery, and other requirements.
- Maintain administrative records and documentation.

1. Facility Management

- Supervise housekeeping, security, maintenance, and facility services.
- Ensure cleanliness and safety across the premises.
- Coordinate repairs and maintenance activities.
- Monitor electricity, water, and other utility expenses.

1. Vendor Management

- Coordinate with suppliers, contractors, and service providers.
- Obtain quotations and negotiate competitive prices.
- Monitor vendor performance and service quality.
- Ensure timely payments and proper documentation.

1. Employee Administration

- Coordinate employee attendance and leave records.
- Support HR activities, including onboarding and employee welfare.
- Manage staff transportation, canteen, and other facilities where applicable.
- Handle employee administrative requirements.

1. Documentation and Compliance

- Maintain company records, licenses, agreements, and other documents.
- Ensure compliance with applicable statutory and company requirements.




- Coordinate audits and inspections.
- Maintain proper filing and record-keeping systems.

1. Budget and Cost Control

- Prepare and monitor the administration budget.
- Control administrative expenses.
- Identify opportunities to reduce operational costs.
- Prepare and submit periodic administrative reports to management.

1. Safety and Security

- Ensure workplace safety and security arrangements.
- Monitor security personnel and visitor management.
- Coordinate emergency preparedness and safety procedures.

Required Skills and Qualifications
- Bachelor's degree in Business Administration or a related field.
- 5–8 years of experience in administration or facility management.
- Good leadership and team management skills.
- Strong communication and interpersonal skills.
- Knowledge of MS Office and administrative systems.
- Vendor management and negotiation skills.
- Valuable planning, coordination, and problem-solving abilities.
- Knowledge of statutory compliance and workplace safety.

Key Performance Indicators (KPIs)
- Smooth day-to-day administrative operations.
- Timely completion of maintenance activities.
- Control of administrative expenses within budget.
- Vendor service quality and performance.
- Proper maintenance of records and documentation.
- Employee satisfaction with administrative services.
- Compliance with company policies and statutory requirements.

Reporting Structure The Administration Manager reports directly to the General Manager / Managing Director and coordinates with HR, Finance, Operations, and other departments. Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Admin Manager (Salem)
🏢 Narayana Group of Educational Institutions
📍 Salem