– Admin Coordinator

Job Title: Administration Coordinator

Department: Administration

Reports To: Admin Manager / HR Manager

Job Location: Salem

1. Job Summary

The Admin Coordinator is responsible for coordinating and supporting day-to-day administrative activities to ensure the smooth functioning of the organization. The role involves maintaining records, coordinating with employees and vendors, managing office supplies, monitoring housekeeping and security activities, and providing administrative support to management and other departments.
1. Key ResponsibilitiesA. General Administration

- Coordinate daily office administrative activities.
- Maintain office supplies, stationery, and inventory.
- Ensure the office premises are clean, organized, and well-maintained.
- Handle incoming and outgoing correspondence.
- Maintain administrative files, documents, and records.
- Coordinate internal meetings and office arrangements.

B. Employee Coordination
- Coordinate employee attendance and leave records.
- Support employee onboarding and joining formalities.
- Assist HR in maintaining employee documentation.
- Coordinate employee transportation, canteen, and other facilities.
- Address routine employee administrative requirements.

C. Vendor and Purchase Coordination
- Coordinate with vendors and service providers.
- Collect quotations for office requirements.
- Prepare purchase requests and follow up on approvals.
- Track delivery of materials and office supplies.
- Coordinate vendor bills and payment follow-ups.

D. Facility and Maintenance Coordination
- Monitor housekeeping and security activities.
- Coordinate office equipment and facility maintenance.
- Follow up on electrical, plumbing, and other repair works.
- Monitor drinking water, electricity, and other utility requirements.
- Report maintenance issues to the Admin Manager.

E. Documentation and Reporting
- Maintain administrative registers and records.




- Prepare daily, weekly, and monthly administrative reports.
- Maintain visitor registers and movement records.
- Track office assets and inventory.
- Support audits and statutory documentation.

F. Management Support
- Assist the Admin Manager in daily administrative activities.
- Coordinate with HR, Finance, Operations, and other departments.
- Follow up on pending administrative tasks.
- Implement administrative instructions and company policies.

1. Required Skills and Qualifications

- Any bachelor's degree (BBA, B.Com, BA, or equivalent).
- 1–3 years of experience in administration or office coordination.
- Positive communication and coordination skills.
- Basic knowledge of MS Excel, Word, and Outlook.
- Good documentation and record-maintenance skills.
- Vendor coordination and follow-up skills.
- Time management and multitasking abilities.
- Attention to detail and problem-solving skills.

1. Key Performance Indicators (KPIs)

KPI

Expected Performance

Administrative task completion

On-time completion

Documentation

Accurate and updated records

Office supplies

Availability without stock-outs

Vendor coordination

Timely follow-up

Maintenance complaints

Timely resolution and closure

Attendance records

Accurate daily updates

Reporting

Submission within deadlines

Employee support

Timely response to requests

1. Reporting and Coordination

- Reports To: Admin Manager / HR Manager
- Internal Coordination: HR, Finance, Operations, Purchase, and other departments.
- External Coordination: Vendors, contractors, housekeeping staff, security agencies, and service providers.

1. Role Objective

To provide effective administrative coordination and ensure that all office-related activities, employee support services, documentation, vendor coordination, and facility requirements are completed efficiently and on time. Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Admin Coordinator (Salem)
🏢 Narayana Group of Educational Institutions
📍 Salem