Blue Tech Marine Services Pvt Ltd, a part of Bluebird Group, invites applications for the position of Admin Assistant at our Kochi office. The role provides administrative, documentation and tender-support services to the business, ensuring efficient office operations, timely bid submissions and compliance with company procedures. Freshers with strong academic records and a keen interest in corporate administration are encouraged to apply.

Educational Qualification: Bachelor’s degree in any discipline

JOB DESCRIPTION

1. Tender and Bid Support

- Support the preparation, compilation and timely submission of tenders and bids on Cochin Shipyard Limited (CSL), Government e-Marketplace (GeM) and other client and public-sector portals
- Maintain an up-to-date repository of standard tender documents, including company profile, statutory registrations, certificates, past performance records and technical and commercial documents
- Monitor tender notices, submission deadlines and corrigenda, and maintain the tender register and status tracker
- Liaise with the sales, technical and accounts teams for quotations, earnest money deposit (EMD) and bank guarantee requirements
- Follow up on submitted bids and record outcomes for management reporting

2. Office Administration

- Manage incoming and outgoing correspondence, telephone calls, emails and visitors in a professional manner
- Maintain accurate physical and electronic records, files and documentation in line with company procedures
- Manage office supplies, stationery, courier services and vendor coordination
- Arrange travel, accommodation and meeting logistics for staff as required
- Track renewals and expiry dates of licences, certificates, insurance policies and service contracts
- Maintain the asset register and coordinate facility and equipment maintenance




- Provide administrative support to the HR function, such as attendance and leave records, onboarding documentation and interview scheduling, as assigned

3. Invoicing Support

- Assist the accounts team in preparing and issuing invoices to clients, based on approved quotations, purchase orders and job completion reports
- Verify invoice details, such as client information, PO references, rates and applicable taxes, before issue
- Coordinate with the sales and service teams to obtain job completion reports, delivery proofs and other supporting documents
- Compile and submit invoices and supporting documents to client portals and procurement departments, including CSL, as required
- Maintain invoice records and filing, and track invoice status with the accounts team

· Assist in responding to client queries on invoices and payment status

4. Compliance and Reporting

- Ensure confidentiality and accuracy of company and employee information
- Prepare periodic administrative and tender status reports for management
- Adhere to company policies, procedures and the Bluebird Group code of conduct

REQUIRED SKILLS

- Proficiency in MS Office (Word, Excel, Outlook)
- 0 – 2 years of experience in administration or office coordination; freshers are eligible
- Prior exposure to a marine, shipping or industrial environment is an advantage
- Basic understanding of tendering or e-procurement portals (CSL, GeM) is an advantage
- Excellent written and verbal communication skills in English and Malayalam
- Strong organisational, documentation and follow-up skills
- High attention to detail, with the ability to work to deadlines
- Integrity, discretion and professional work ethics
- Team orientation and willingness to learn current systems and portals

Pay: From ₹15,000.00 per month

Experience:

- ADMIN: 1 year (Preferred)

Work Location: In person

📌 Admin Assistant (Edappally)
🏢 Blue Tech Marine Services
📍 Edappally