: PHARMACIST ADYAR BRANCH

Company: Metaderm Private Limited

Department: Pharmacy & Clinic Operations

Location: Adyar, Chennai

CTC: 20,000 per month (inclusive of all benefits)

Working Days: Monday to Sunday (Weekly Off: Tuesday)

Working Hours: 10:00 AM to 8:00 PM

Reports To: Centre Head / Operations Manager

1. Job Summary

Metaderm Private Limited is seeking a responsible, detail-oriented, and patient-focused Pharmacist for its Adyar branch. The candidate will be responsible for managing the clinic pharmacy, maintaining accurate inventory and purchase records, dispensing medications as per valid prescriptions, coordinating with doctors and vendors, and ensuring smooth pharmacy operations.

The ideal candidate should demonstrate strong pharmaceutical knowledge, excellent inventory management skills, and the ability to maintain accuracy, compliance, and efficiency in a busy dermatology clinic.

2. Key Responsibilities

A. Pharmacy Operations & Patient Care

- Dispense medicines and dermatological products strictly as per valid prescriptions and applicable regulations.
- Verify prescriptions for dosage, frequency, duration, and potential medication-related concerns; clarify discrepancies with the prescribing doctor.
- Explain medication usage, application instructions, storage requirements, and precautions to patients as appropriate.
- Ensure the correct medicine, strength, quantity, and formulation are dispensed to every patient.
- Maintain proper patient confidentiality and professional communication.
- Coordinate with doctors, patient assistants, therapists, and billing staff to ensure smooth patient flow.
- Ensure medicines are properly labelled and packaged before dispensing.
- Handle patient queries related to medication availability and usage within the scope of the pharmacists role.

B. Inventory & Stock Management

- Maintain accurate physical and system-based stock records for all medicines, consumables, and pharmacy products.
- Monitor stock levels and ensure adequate availability of fast-moving and essential products.
- Identify slow-moving, non-moving, and near-expiry products and notify the concerned doctor or management.
- Maintain batch numbers, expiry dates, quantities, and product details accurately.
- Follow First Expiry, First Out (FEFO) and First In, First Out (FIFO) principles wherever applicable.
- Conduct regular physical stock verification and reconcile discrepancies with system records.
- Perform periodic stock audits and prepare stock discrepancy reports.
- Maintain appropriate storage conditions, including temperature monitoring and cold-chain requirements where applicable.
- Ensure expired, damaged,



recalled, or unusable products are segregated and handled according to applicable procedures.
- Monitor stock transfers between branches and maintain proper transfer documentation.

C. Procurement & Purchase Management

- Prepare purchase requirements based on stock levels, consumption trends, and anticipated clinic requirements.
- Maintain and update the pharmacy order sheet regularly.
- Generate purchase orders and obtain necessary approvals before placing orders.
- Coordinate with vendors and manufacturers for product availability, pricing, discounts, and delivery timelines.
- Negotiate with vendors for competitive pricing and favourable payment terms, subject to management approval.
- Source products from authorised and approved suppliers.
- Verify received products against purchase orders and invoices, including quantity, batch number, expiry date, and product condition.
- Report shortages, excess supplies, damaged goods, and discrepancies promptly.
- Maintain an updated vendor database and sourcing records.

D. Clinic & Pharmacy Documentation
- Maintain accurate pharmacy inventory, purchase, sales, and stock movement records in Clinicio.
- Ensure all received products are entered into the system promptly and accurately.
- Update product details, including name, manufacturer, batch number, expiry date, quantity, and purchase price.
- Ensure all pharmacy sales and medicine dispensing transactions are recorded correctly in Clinicio and Metric.
- Maintain accurate purchase entries, stock adjustments, and transfer entries.
- Reconcile physical stock and system stock regularly.
- Maintain organized records of purchase orders, invoices, vendor payments, stock audits, and expiry reports.
- Report system errors, missing products, and inventory discrepancies to the concerned team.

E. Vendor & Payment Coordination

- Coordinate with vendors regarding purchase orders, deliveries, invoices, credit notes, and outstanding payments.
- Verify vendor invoices against purchase orders and goods received.
- Maintain an updated vendor payment tracker and communicate payment due dates to the accounts team.
- Follow up with vendors for pending deliveries, replacements, returns, and credit adjustments.




- Ensure all vendor-related documentation is submitted to accounts within required timelines.

F. Clinic Coordination & Operational Support

- Coordinate with doctors regarding medicine availability, new product requirements, and prescription-related clarifications.
- Inform doctors promptly about stock-outs, discontinued products, and unavailable medicines.
- Support the clinic team in identifying alternative products only after obtaining appropriate doctor approval.
- Coordinate with patient assistants and billing executives to ensure accurate medicine billing and dispensing.
- Assist with home-delivery coordination for pharmacy orders, where applicable.
- Notify doctors and management about quick-moving products, slow-moving products, and critical stock shortages.
- Participate in pharmacy training, operational reviews, and internal audits.

G. Compliance, Safety & Professional Standards

- Maintain compliance with applicable pharmacy laws, licensing requirements, and professional standards.
- Ensure prescription-only medicines are dispensed only against valid prescriptions and in accordance with applicable regulations.
- Maintain required registers and documentation for regulated medicines, where applicable.
- Ensure proper handling, storage, and disposal of pharmaceutical products.
- Maintain cleanliness, organization, and hygiene within the pharmacy.
- Follow company SOPs, patient safety protocols, and internal audit requirements.
- Report medication errors, dispensing discrepancies, product recalls, and safety concerns immediately to the appropriate authority.

3. Qualifications & Experience

Education (Required): Bachelor of Pharmacy (B.Pharm) from a recognised institution.

Licensing (Preferred): Valid pharmacist registration with the State Pharmacy Council.

Experience (Preferred): Prior experience working in a pharmacy, hospital, or dermatology clinic.

Technical Skills (Preferred):

- Working knowledge of pharmacy inventory management and billing software.
- Familiarity with Clinicio or similar clinic management software is an advantage.
- Basic computer proficiency, including Microsoft Excel and data entry.

4. Skills & Competencies

- Strong attention to detail and accuracy.
- Excellent organizational and inventory management skills.
- Good communication and patient-handling abilities.
- Effective coordination skills with doctors, clinic staff, vendors, and management.
- Strong sense of accountability and professional ethics.
- Ability to work independently and manage pharmacy operations efficiently.
- Dedication to patient safety, confidentiality, and high-quality service.

📌 Pharmacist (Chennai)
🏢 Samy Hospital Coimbatore
📍 Chennai