Job Purpose To support daily purchase and procurement activities by coordinating with vendors, collecting quotations, preparing purchase orders, tracking material deliveries and ensuring timely material availability for production requirements.
Key Responsibilities
1. Daily Purchase Activities
- Collect purchase requirements from Production and Warehouse teams.
- Obtain quotations from existing and recent suppliers.
- Prepare quotation comparison statements.
- Follow up with vendors for pricing and delivery schedules.
- Prepare and maintain Purchase Orders.
- Track pending purchase orders and material deliveries.
1. Vendor Coordination
- Coordinate with existing suppliers.
- Identify potential new suppliers.
- Collect vendor details and quotations.
- Follow up on pending quotations and orders.
- Maintain vendor contact information and database.
1. Material & Stock Coordination
- Check material availability with the Warehouse team.
- Monitor critical and low-stock materials.
- Prepare material requirement and purchase follow-up reports.
- Inform the SCM Lead about urgent material requirements.
- Coordinate material receipts with the Warehouse team.
1. Documentation & Reporting
- Maintain purchase registers and vendor databases.
- Update daily purchase status in Excel / Google Sheets.
- Maintain quotation and PO records.
- Track pending deliveries.
- Prepare daily and monthly purchase reports.
1. Department Coordination
- Coordinate with Production, Warehouse, Quality and Finance teams.
- Follow up with vendors regarding delivery commitments.
- Support vendor payment follow-ups with Finance.
- Escalate material shortages and delivery delays to the SCM Lead.
Required Skills
- Basic MS Excel / Google Sheets knowledge.
- Good communication and follow-up skills.
- Basic negotiation ability.
- Data entry and documentation accuracy.
- Willingness to learn procurement processes.
- Problem-solving and coordination skills.
KPI's : Daily purchase follow-up accuracy.
On-time PO processing.
Vendor quotation collection.
Material delivery follow-up.
Purchase documentation accuracy.
Timely escalation of critical shortages.
Qualification
- Any Degree / Diploma.
- Freshers or candidates with 1–2 years of experience.
- Manufacturing / FMCG experience preferred.