Executive Assistant & AI Productivity Coordinator to the Managing Director

Chennai · Full-time

ABOUT THE ROLE

This role works closely with the Managing Director (MD) to manage his day-to-day schedule, communications and priorities. The incumbent will report directly to the Managing Director and be entrusted with genuine responsibility over his calendar, correspondence and follow-through, while gaining close exposure to management-level decision-making and cross-functional coordination. The role combines traditional executive assistance with up-to-date AI tools to streamline communication, documentation, project tracking, research, and decision support.

WHAT YOU'LL DO

- Manage the MD's calendar, meetings and travel, prioritising what matters most and foreseeing scheduling needs in advance.
- Draft and manage communications on his behalf, including emails and messages to clients, partners and the team.
- Attend management meetings, prepare meeting notes, track action items and follow up until they're closed.
- Coordinate and support cross-functional projects, ensuring timelines and deliverables stay on track.
- Demonstrate strong adaptability and flexibility in a fast-changing, high-priority environment.




- Exhibit assertiveness in following through, driving action items and representing the MD's priorities.
- Use ChatGPT, Microsoft Copilot, Gemini or Claude to draft emails, summarize meetings, prepare presentations, research competitors, create SOPs and generate ideas. • Identify opportunities to automate repetitive work. • Help teams adopt simple AI workflows.
- Support client and partner coordination, including scheduling and logistics for key meetings.
- Manage ad hoc projects and priorities as they come up, day to day.

WHAT WE'RE LOOKING FOR

- Engineering graduate, with education from a CBSE-affiliated school background.
- Excellent written and spoken English, with the judgement to represent the MD's voice.
- Demonstrated ability to coordinate and drive projects across teams.
- Highly organised and detail-oriented, with strong follow-through.
- Proficient with Google Workspace (Calendar, Docs, Sheets, Gmail).
- Exposure to AI tools, with strong analytical thinking.
- Candidates from Tier 2 and Tier 3 locations are preferred to apply.
- High discretion and trustworthiness in handling sensitive information.

📌 Executive Assistant & AI Productivity coordinator (Chennai)
🏢 VGP Marine Kingdom
📍 Chennai