1. Job Summary

The Import Documentation Assistant is responsible for handling and preparing import-related documents, ensuring all import shipments are processed smoothly and comply with company procedures, customs regulations, and relevant import requirements. The role involves coordinating with suppliers, freight forwarders, shipping agents, customs brokers, and internal departments to ensure timely clearance and delivery of imported goods.

2. Key Responsibilities

- Prepare, check, and process import documentation, including:
- Commercial Invoice
- Packing List
- Bill of Lading (B/L)
- Air Waybill (AWB)
- Certificate of Origin (COO)
- Import Permit / Approval documents
- Customs Declaration Forms
- Verify shipping documents to ensure accuracy of product descriptions, quantities, values, and shipment details.
- Coordinate with overseas suppliers, freight forwarders, shipping agents, and customs brokers regarding shipment arrangements.
- Monitor shipment status and update the relevant departments on estimated arrival dates (ETA).
- Follow up on customs clearance and ensure imported goods are released on time.
- Assist in checking import duties, taxes, freight charges, and other related costs.




- Ensure all import documents are properly filed and maintained for record-keeping and audit purposes.
- Assist in preparing reports related to import shipments and documentation.
- Communicate with internal departments such as Purchasing, Warehouse, Finance, and Logistics.
- Ensure all import activities comply with Malaysian Customs regulations and company policies.
- Perform other administrative and import-related duties as assigned by management.

3. Job Requirements

- Preferably 1–2 years of working experience in import documentation, logistics, or shipping.
- Fresh graduates are encouraged to apply.
- Basic knowledge of import procedures, shipping terms (Incoterms), and customs documentation.
- Familiarity with Microsoft Office, especially Microsoft Excel and Word.
- Valuable communication, coordination, and organizational skills.
- Able to work independently and as part of a team.
- Detail-oriented, responsible, and able to meet deadlines.

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- What is your expected monthly salary?
- Do you have any knowledge or experience in shipping and logistics?

Experience:

- Export Documentation: 1 year (Preferred)

Work Location: In person

📌 IMPORT DOCUMENTATION ASSISTANT (Chennai)
🏢 BLUEWAVE SHIPPING & LOGISTIC
📍 Chennai