Job Title: Admin & Front Office Executive

Location: Chennai, India

Reports To: Director of the Company

Experience required: 1 - 3 years

About Us:

The Mohan Mutha Group, established in 1957, is a diversified business group with interests across multiple sectors and an international presence.

M20 Urban Spaces, established in 2020, represents the Group’s real estate and hospitality ventures, focusing on quality, design, and sustainability.

The Group is now expanding into Family Office and Family Business Advisory services, supporting business families in governance, succession, and investments.

This role sits at the front line of this new venture and is critical in shaping first impressions, trust, and day-to-day client experience in a high-discretion, relationship-driven environment.

Job Summary:

We are seeking a proactive and well-organized professional to independently manage end-to-end office administration, facility management, front office operations, and corporate travel arrangements for employees and management, ensuring smooth, efficient, and well-coordinated day-to-day office operations.

Roles and Responsibilities:

1. Administrative & Facility Management:

- Oversee day-to-day office administration and ensure smooth office functioning.
- Manage vendors, procurement, negotiations, service contracts, and maintenance activities.
- Oversee office facilities, housekeeping, repairs, utilities, and infrastructure upkeep.
- Process office expenses, utility bills, Director's residence-related bills, invoices, and supporting documents in coordination with Finance.
- Supervise housekeeping staff and office support personnel.
- Maintain administrative records, inventory, assets, and related documentation.
- Handle other administrative responsibilities as assigned by Management.

2. Front Office Operations:

- Manage front desk operations, visitor management,



and reception activities.
- Welcome and assist visitors, clients, vendors, and business associates professionally.
- Handle incoming calls, emails, couriers, and general correspondence.
- Coordinate appointments, meeting room bookings, and visitor arrangements.
- Ensure the reception area and common office spaces remain organised and presentable.
- Coordinate with internal teams to ensure efficient front office and administrative support.

3. Travel Desk Management:

- Manage end-to-end domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
- Coordinate with travel agencies and service providers for bookings, negotiations, and cost-effective arrangements.
- Handle booking modifications, cancellations, travel emergencies, and last-minute requirements.
- Maintain travel records, expenses, invoices, and booking documentation.
- Ensure adherence to company travel policies, budgets, and approval procedures.
- Coordinate closely with the Senior Management Executive Assistant for leadership travel arrangements and related requirements.

Required skills and Qualifications:

- Bachelor's degree in any discipline with 1–3 years of relevant experience in office administration, facility management, front office, and travel coordination.
- Strong knowledge of end-to-end office administration, facility maintenance, housekeeping, and vendor management.
- Experience in front office operations, visitor management, and professional client handling.
- Proficiency in corporate travel bookings, hotel reservations, transportation arrangements, and travel desk management.
- Strong coordination, communication, multitasking, and problem-solving skills.
- Valuable negotiation, cost-control, time-management, and organisational skills.
- Ability to independently manage multiple responsibilities and ensure smooth day-to-day office operations.

📌 Admin & Front Office Executive (Chennai)
🏢 M20 Urban Spaces
📍 Chennai