HEAD OF ADMINISTRATION, OPERATIONS

& BUSINESS DEVELOPMENT

Swadhaa Waldorf Learning Centre

- Pune, Maharashtra | Full-Time | Senior Leadership Role_

Location

Pune - Pashan Sus Road, Maharashtra (with travel across three campuses)

Reports To

School Director / Founding Leadership Team

Campuses

Three Swadhaa campuses — Pashan Pune (primary base), Bavdhan & NDA

Start Date

Academic Year 2025-26 (Immediate preferred)

Employment Type

Full-Time, Permanent

ABOUT SWADHAA WALDORF LEARNING CENTRE

Swadhaa Waldorf Learning Centre is one of Pune's pioneering Waldorf/Steiner schools, rooted in the belief that education must serve the full development of the human being — head, heart, and hands. Operating across three campuses, Swadhaa holds a living commitment to holistic, arts-integrated, and developmentally appropriate education. As we grow, we seek a grounded, energetic operational leader who can hold the infrastructure of the school with the same care and intentionality that our educators bring to the classroom.

ROLE OVERVIEW

We are looking for someone who is spontaneous, sharp, and action-oriented — a thinker who executes, a problem-solver who doesn't wait to be asked, and a business mind who sees opportunity in every community interaction. This role bridges school operations, strategic planning, and active business development — ensuring that every parent, teacher, child, and visitor experiences a school setting that is well-organised, warm, and aligned with Waldorf values, while also driving Swadhaa's growth and institutional reach.

KEY RESPONSIBILITIES

1. Campus & Facilities Management

- Personally oversee the physical upkeep, safety, and aesthetic integrity of all three campuses — not just supervise, but inspect, act, and resolve.
- Manage facilities vendors,



maintenance schedules, housekeeping teams, and infrastructure upgrades in direct coordination with the leadership team.
- Conduct regular campus audits; ensure compliance with fire safety, building regulations, and child protection standards.
- Lead campus expansion, renovation, or relocation projects hands-on, from planning to execution.

2. Administrative Systems & Processes

- Design, document, and implement robust administrative SOPs across admissions, fee management, record-keeping, and school communications.
- Oversee the school's student information system (SIS), staff records, and institutional documentation — and step in directly wherever gaps exist.
- Manage school calendars, scheduling logistics, and coordination of school-wide events including annual day, festivals, and parent programmes.
- Ensure seamless front-office functioning and a warm, professional reception experience at each campus.

3. Finance & Vendor Management

- Manage operational budgets across campuses; track expenditure and provide monthly reports to the Director.
- Oversee procurement of materials, supplies, and services; personally negotiate vendor contracts with quality and cost-consciousness.
- Coordinate with the accounts team on fee collection workflows, payment reminders, and financial record maintenance.

4. Business Development & Institutional Growth

- Actively identify and pursue partnerships with NGOs, corporates,



community organisations, and educational networks that align with Swadhaa's values and expand its reach.
- Develop and execute strategies to grow enrollment across all three campuses — including outreach campaigns, referral programmes, and community engagement initiatives.
- Explore and pilot revenue-generating opportunities such as workshops, holiday programmes, teacher training, and community events.
- Represent Swadhaa at education fairs, forums, and community events to build brand visibility and institutional credibility.
- Generate proactive business development ideas and proposals — not just respond to direction, but independently spot opportunities and present structured plans to leadership.
- Track competitive landscape — understand what peer schools and alternative education institutions are doing, and recommend strategies to differentiate and strengthen Swadhaa's positioning.
- Build and maintain a pipeline of prospective families, institutional partners, and community stakeholders.

5. Parent & Community Relations

- Serve as an accessible, responsive, and energetic point of contact for parent queries related to operations, facilities, and school logistics.
- Coordinate parent communication systems (circulars, app notifications, WhatsApp groups) in partnership with academic coordinators.
- Organise parent orientations, school tours, and open houses — and actively drive these as admissions and community-building opportunities.

6. Strategic & Leadership Contributions

- Participate actively in school leadership meetings; bring data-backed operational and business perspectives to strategic discussions.
- Develop and monitor KPIs for both operational efficiency and bus

📌 Head of Administration, Operations & Business Development - Pune Pashan Sus Road
🏢 Swadhaa Waldorf Learning Centre
📍 Pashan