SeaRock Infrastructure - Tender Executive Assistant Role

The Tender Executive Assistant at Searock Infrastructure supports the end-to-end tendering process for infrastructure and construction projects. This role ensures timely identification, preparation, and submission of tenders while maintaining accuracy, compliance, and coordination across departments.

Key Responsibilities1. Tender Identification & Tracking

- Monitor government and private tender portals (e.g., Gem, e-Procurement, CPPP, state PWD portals)
- Identify relevant infrastructure tenders (roads, buildings, civil works, etc.)
- Maintain a daily/weekly tender tracking report

2. Tender Documentation

- Assist in preparing technical and commercial bid documents

- Compile documents such as:

- Company profile

- Work experience & project credentials

- Financial statements

- Equipment and manpower details

- Ensure all documents are formatted as per tender requirements

3. Coordination with Internal Teams

- Work closely with:

- Project/Engineering team for technical inputs

- Accounts team for financial data (turnover, solvency, etc.)

- Procurement team for vendor quotations

- Follow up to ensure timely data collection

4. Vendor & Subcontractor Coordination

- Request and collect quotations from suppliers and subcontractors
- Maintain a vendor database
- Assist in comparative statement preparation

5. Compliance & Verification

- Verify eligibility criteria (turnover, experience, certifications, etc.)

- Ensure all mandatory documents are attached

- Handle:

- EMD (Earnest Money Deposit)

- Tender fees

- Bank guarantees (if required)

6. Online & Offline Submission





- Upload bids on portals like GeM, CPPP, and state e-tender portals
- Handle DSC (Digital Signature Certificate) usage
- Ensure error-free submission before deadlines
- Manage physical submissions where required

7. Post-Tender Follow-up

- Track bid status, opening dates, and results
- Assist in responding to clarifications
- Maintain tender history and performance records

Required Skills :

- Strong knowledge of tendering in construction/infrastructure sector :

- Proficiency in MS Excel, Word, and document management

- Familiarity with e-tendering portals and DSC usage

- Excellent coordination and follow-up skills

- High attention to detail and deadline management

Preferred Qualifications

- Bachelor’s degree (Civil Engineering / BBA / B.Com or related field)
- 0-3 years experience in tendering or construction administration
- Experience with government tenders (PWD, Highways, Smart City, etc.) is a plus

Key Performance Indicators (KPIs)

- Number of tenders submitted on time
- Accuracy and completeness of documentation
- Success rate in pre-qualification stages
- Efficiency in coordination and turnaround time

Why Join SeaRock Infrastructure

- Exposure to large-scale infrastructure projects

- Opportunity to grow into Tender Executive / Bid Manager roles :

- Dynamic and fast-growing work environment

Pay: ₹15,000.00 - ₹60,000.00 per month

Advantages :

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid time off
- Provident Fund

Willingness to travel:

- 75% (preferred)

Work Location: In person

📌 Tender Executive (Chennai)
🏢 SEA ROCK INFRA STRUCTURE
📍 Chennai