HR & Admin Manager – Manufacturing Plant

Department: Human Resources & Administration
Location: Shadnagar, Telangana
Reporting To: Plant Manager
Salary: ₹30,000 – ₹70,000 per month
Employment Type: Full-time, Work from Office

Job Summary

We are looking for an experienced HR & Admin Manager to independently manage the entire Human Resources and Administration function at our manufacturing plant in Shadnagar.

The role involves managing manpower planning and recruitment, HR operations, payroll, time office, employee and industrial relations, statutory compliance, contract labour management, training and development, and overall plant administration. The candidate will be responsible for ensuring workforce availability, employee welfare, statutory compliance, workplace discipline and smooth administrative operations.

Key Responsibilities

1. Manpower Planning & Recruitment

- Manage annual manpower budgeting, workforce planning and deployment.
- Handle end-to-end recruitment of blue-collar workers, staff, trainees and apprentices.
- Manage recruitment consultants, job portals and campus hiring.
- Oversee offer management, joining formalities, onboarding and induction.
- Maintain recruitment trackers and MIS.

2. HR Operations

- Manage the complete employee lifecycle, including confirmation, transfers, promotions and separations.
- Maintain employee records, documentation, HR letters and certificates.
- Implement HR policies, procedures and SOPs.
- Oversee HRMS administration and employee documentation.

3. Payroll & Time Office

- Oversee payroll processing, attendance verification and salary coordination.
- Manage biometric attendance, leave administration and shift scheduling.
- Monitor overtime, incentives, shift allowances and other payroll components.
- Handle loan recoveries, Full & Final settlements and Income Tax coordination.
- Ensure accurate attendance records and timely payroll processing.

4. Performance Management

- Implement KRAs, KPIs and performance management systems.
- Coordinate confirmation reviews, mid-year and annual appraisals.
- Manage increment processes and performance tracking.
- Prepare performance management reports.

5. Training & Development

- Conduct Training Need Analysis and prepare annual training calendars.
- Coordinate technical, behavioural and safety training.




- Facilitate skill development and leadership development programmes.
- Maintain employee skill matrices and training records.

6. Employee & Industrial Relations

- Handle employee grievances, counselling and disciplinary matters.
- Conduct domestic enquiries and manage disciplinary proceedings.
- Maintain harmonious industrial relations with employees, workmen and contractors.
- Drive employee engagement, recognition and welfare initiatives.
- Facilitate worker communication and resolve workplace issues.

7. Labour Law & Statutory Compliance

- Ensure compliance with applicable labour laws, including Factory Act, EPF, ESIC, Bonus, Gratuity, Minimum Wages, Contract Labour regulations, Labour Welfare Fund and Professional Tax.
- Maintain statutory registers, records, returns and documentation.
- Coordinate statutory inspections, compliance audits and government liaison.
- Ensure compliance with contractor-related statutory requirements and applicable labour regulations.

8. Contract Labour Management

- Manage contractor onboarding, manpower deployment and coordination.
- Verify contract labour attendance, wage payments and statutory documentation.
- Monitor contractor licences, registrations and compliance.
- Verify contractor bills and manpower deployment.
- Coordinate with production teams to ensure adequate workforce availability.

9. Plant Administration

- Manage overall plant administration and facilities.
- Supervise security, housekeeping, gardening, canteen, guest house and transport.
- Manage visitor entry, access control and security arrangements.
- Oversee uniforms, PPE, employee amenities and welfare facilities.
- Coordinate facility maintenance, asset management and administrative vendors.
- Monitor administrative budgets, vendor contracts and service quality.

10. HR MIS, Budgeting & Digitalisation

- Prepare and review monthly HR and Administration MIS.
- Monitor absenteeism, attrition, overtime, manpower costs and workforce productivity.




- Prepare annual HR and Administration budgets and track expenditure.
- Drive implementation and effective utilisation of HRMS, ATS, PMS, payroll and attendance systems.
- Develop HR dashboards, reporting systems and process improvements.

11. Coordination & Operational Support

- Work closely with the Plant Manager, Production, Finance, EHS and other departments.
- Ensure adequate manpower availability for uninterrupted plant operations.
- Support workplace safety, employee welfare and operational discipline.
- Identify process gaps and implement improvements in HR and administrative operations.

Educational Qualification

- MBA / PGDM in Human Resources or Personnel Management.
- Postgraduate qualification in Labour Welfare or Industrial Relations will be an added advantage.

Experience

- 10–15 years of overall HR experience, preferably in a manufacturing or industrial environment.
- Solid experience in plant HR, blue-collar recruitment, labour law compliance, industrial relations and contract labour management.
- Experience independently managing plant administration and large workforces.
- Experience coordinating payroll, time office and statutory compliance.

Required Skills & Competencies

- Strong knowledge of labour laws and statutory compliance.
- Excellent employee relations, industrial relations and conflict-resolution skills.
- Strong leadership and team management abilities.
- Good communication, negotiation and problem-solving skills.
- Proficiency in MS Excel, HRMS, payroll systems and HR reporting.
- Ability to independently manage HR and administrative operations at a manufacturing plant.

Key Performance Indicators (KPIs)

- Timely fulfilment of manpower requirements.
- Statutory compliance and audit performance.
- Payroll and attendance accuracy.
- Absenteeism, attrition and manpower cost control.
- Contractor compliance and documentation accuracy.
- Grievance resolution and industrial relations.
- Training effectiveness and employee engagement.
- Administrative cost optimisation and facility management.

Overall Accountability: To independently manage the complete HR and Administration function of the plant, ensuring a disciplined, compliant, productive and employee-focused workplace while supporting uninterrupted manufacturing operations.

Pay: ₹30,000.00 - ₹70,000.00 per month

Work Location: In person

📌 Plant HR & Admin Manager (Shadnagar)
🏢 Tirumala Aerated Blocks Private
📍 Shadnagar