Role Overview

The Executive will support day-to-day administrative and all commercial operation by handling documentation, order processing, coordination, follow-up and routine/regular office administration This position will coordinate Sales, Purchase, Accounts, Stores, customers and vendors The Ideal Candidate should be organized, responsible and good follow-up and comfortable working with MS Excel, ERP software and email monitoring

Key Responsibilities

Sales & Commercial Documentation

- Prepare and process customer quotations.

- Create and manage Sales Orders (SO) and Purchase Orders (PO).

- Generate Tax Invoices, Proforma Invoices, and Delivery Challans (DC).

- Ensure all commercial documents are accurate and processed on time.

- Maintain proper records of customer orders and vendor transactions.

Order Processing & Coordination

- Coordinate with the sales, procurement, stores, accounts, and logistics teams for smooth order execution.

- Track customer orders from quotation to delivery.

- Follow up with suppliers for purchase orders and delivery schedules.

- Coordinate dispatch documentation and ensure timely material movement.

Customer & Vendor Support

- Respond to customer inquiries regarding quotations, order status, and invoices.

- Coordinate with vendors for purchase confirmations and delivery updates.

- Maintain professional communication through email and phone.

Administrative Support

- Support general office administration and document management.

- Maintain filing systems, both physical and digital.

- Assist management with reports, data entry, and administrative tasks as required.

- Process Improvement





- Monitor slow-moving and excess inventory and recommend corrective actions.

- Support inventory control improvements, warehouse best practices, and internal audit initiatives.

- Project (Based on requirement)

- Handling of project related activity and order processing & Co-Ordination

- Dispatch and Delivery Co-Ordination

Education

- Any bachelor's degree.

- Degree or certification in Business Administration, Commerce, or a related field is preferred

Experience

- 2 – 3 years of experience in administration, sales coordination, commercial operations, office administration.

- Experience in preparing Quotations, Sales Orders, Purchase Orders, Tax Invoices, and Delivery Challans is mandatory.

- Proficiency in Microsoft Excel, Word, and Outlook.

- Experience in Industrial Engineering, Trading / Distribution Company will be preferable

Skilla & Competencies

- Quotation Preparation

- Sales Order (SO) Processing

- Purchase Order (PO) Management

- Tax Invoice & Delivery Challan (DC) Preparation

- ERP / Tally / SAP / Inventory Software

- Documentation & Record Management

- Customer & Vendor Coordination

- Order Processing & Dispatch Coordination

- Microsoft Excel & MS Office

- Professional Email Communication

- Attention to Detail & Accuracy

- Time Management & Multi-tasking

- Problem-Solving

- Team Coordination

- Process Compliance

- Organizational & Administrative Skills

- Communication & Coordination

- Ability to Work Under Deadlines

- Planning & Prioritization & Reliability

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Versatile schedule
- Provident Fund

Work Location: In person

📌 MIS Executive (Hyderabad)
🏢 amis enginineers
📍 Hyderabad