JOB DESCRIPTIONSAP DATA ENTRY EXECUTIVE – FROZEN FOOD MANUFACTURING

Department: Stores / Production / Supply Chain
Designation: SAP Data Entry Executive
Industry: Frozen Food Manufacturing / FMCG
Location: Manufacturing Plant
Reporting To: Stores Manager / Supply Chain Manager / Plant Manager

1. Job Purpose

To ensure accurate and timely entry of all material, production, inventory, consumption and dispatch-related transactions in SAP. The role involves maintaining accurate inventory records, coordinating with various departments and ensuring that physical stock and SAP stock are properly reconciled.

2. Key Responsibilities

A. SAP Data Entry & Transactions

- Enter daily transactions in SAP accurately and within defined timelines.
- Create and update material-related records as authorized.
- Perform Goods Receipt (GRN) entries against purchase orders.
- Process Goods Issue (GI) entries for production and other departments.
- Enter material transfer and stock adjustment transactions with proper authorization.
- Record production orders, material consumption and finished goods receipts.
- Enter dispatch and delivery-related transactions in SAP.
- Maintain proper documentation for all SAP transactions.

B. Raw Material & Stores Management

- Record inward materials such as flour, oil, vegetables, spices, cheese, meat and other food ingredients.
- Update packaging material receipts and consumption.
- Maintain batch-wise and expiry-date-wise inventory records.
- Ensure FIFO / FEFO practices are followed.
- Coordinate with the Quality Department for material inspection and acceptance status.
- Monitor stock levels and report shortages, excess stock and near-expiry materials.

C.



Production Data Entry

- Enter daily production quantities for products such as Idly, Dosa, Vada, Parotta, Pizza and Bakery products.
- Record raw material consumption against production orders.
- Update finished goods production quantities.
- Record production wastage, rejection and process losses.
- Maintain batch numbers, manufacturing dates and expiry dates.
- Coordinate with production supervisors to collect accurate production data.

D. Finished Goods & Dispatch

- Update finished goods stock in SAP.
- Record batch-wise finished goods movement.
- Coordinate with the dispatch team for sales orders and delivery documentation.
- Ensure dispatch quantities match physical stock and SAP records.
- Maintain accurate dispatch and stock transfer records.

E. Inventory Control & MIS

- Perform daily physical stock versus SAP stock verification.
- Support monthly stock audits and inventory reconciliation.
- Prepare daily, weekly and monthly stock reports.
- Maintain material inward, outward and consumption reports.
- Identify and report transaction errors and inventory discrepancies.
- Ensure proper filing and traceability of all supporting documents.

3. Educational Qualification

- Any Degree / Diploma in Commerce, Computer Applications, Logistics or Supply Chain Management.




- Additional SAP certification will be an advantage.

4. Experience

- 1–3 years of experience in SAP data entry or inventory management.
- Experience in FMCG / Food Processing / Frozen Food Manufacturing is preferred.
- Freshers with good SAP knowledge and strong computer skills may also be considered.

5. Technical Skills

- Working knowledge of SAP MM (Materials Management).
- Basic understanding of SAP PP (Production Planning) will be an advantage.
- Knowledge of GRN, Goods Issue, Stock Transfer and Inventory Management.
- Good working knowledge of MS Excel and MS Office.
- Knowledge of batch management and inventory reconciliation.
- Basic understanding of FIFO / FEFO inventory practices.

6. Key Competencies

- High accuracy and attention to detail.
- Positive numerical and data entry skills.
- Strong coordination and communication skills.
- Time management and ability to meet transaction deadlines.
- Ability to work in a manufacturing plant environment.
- Integrity and responsibility in handling inventory data.
- Work location: Frozen Food Manufacturing Plant.
- Shift: General Shift
- Must coordinate with Stores, Purchase, Production, Quality, Finance and Dispatch departments.

7. Important Note

The employee must ensure that all SAP transactions are supported by proper authorized documents. No stock adjustment, material movement or transaction reversal should be carried out without the required approval.

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

- Food provided
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Data Entry Operator (SAP) (Dindigul)
🏢 Naga
📍 Dindigul