Job Description
– Transport Manager Rajalakshmi Institute of Technology | Chennai Department: Administration / Transport Designation: Transport Manager Reporting To: General Manager – HR & Administration / Head – Administration / The Management

Location:
Chennai

Experience:
8 –20 Years Qualification: Any Bachelor's Degree (Preference for candidates with experience in Transport / Fleet Management / Logistics / Automobile Administration). Company Description: Rajalakshmi Institute of Technology ( An Autonomous Institution) is one of the best engineering colleges in Chennai and is part of Rajalakshmi Institutions, which has been synonymous with providing excellence in higher education to students for many years. Rajalakshmi Institute of Technology was established in 2008. RIT is accredited with highest grade of A++ by NAAC. RIT is affiliated with Anna University Chennai. It is one of the AICTE-approved colleges in Chennai New Delhi, and also offers NBA-approved courses. Job Purpose To manage and oversee the entire transportation operations of the institution, ensuring the safe, efficient, timely and cost-effective transportation of students, teaching staff, non-teaching staff and other authorized personnel. The Transport Manager will be responsible for fleet management, vehicle maintenance, driver supervision, statutory compliance, route planning and transport-related administration. Roles and Responsibilities A. Transport Operations Management
• Manage day-to-day transportation operations across institutional campuses.
• Ensure the availability and proper deployment of buses, vans and other institutional vehicles.
• Prepare and monitor vehicle schedules, routes, timings and trip allocations.
• Ensure timely pick-up and drop-off of students and staff.
• Coordinate transportation requirements for academic events, examinations, functions and special programmes.
• Monitor vehicle movement and operational efficiency. B. Fleet Management & Vehicle Maintenance
• Maintain a complete database of institutional vehicles.
• Monitor vehicle fitness, servicing, repairs and preventive maintenance schedules.
• Ensure vehicles are roadworthy, clean and properly maintained.
• Coordinate with authorized service centres, workshops and vendors.
• Monitor fuel consumption, mileage, maintenance expenses and vehicle operating costs.
• Ensure proper maintenance of vehicle logbooks and trip sheets. C. Driver & Staff Management
• Recruit, supervise and manage drivers, helpers and transport support staff.
• Verify driving licences, experience, identity and other relevant documents.
• Monitor driver attendance, punctuality, discipline and performance.
• Conduct regular driver briefings and safety awareness sessions.




• Ensure drivers follow institutional policies and traffic regulations.
• Maintain driver duty rosters and leave arrangements. D. Safety & Statutory Compliance
• Ensure all vehicles possess valid:
• Registration Certificate (RC).
• Fitness Certificate (FC).
• Insurance.
• Pollution Under Control (PUC) Certificate.
• Applicable permits and tax documents.
• Ensure compliance with applicable Motor Vehicles Act provisions and school/college transport safety requirements.
• Implement vehicle safety procedures and emergency response protocols.
• Coordinate accident reporting, insurance claims and incident investigations.
• Ensure availability of first-aid kits, fire extinguishers and other prescribed safety equipment. E. GPS & Transport Monitoring
• Monitor GPS-enabled vehicles and vehicle tracking systems.
• Track vehicle movement, route deviations and delays.
• Implement systems for transport complaints and feedback.
• Prepare daily, weekly and monthly transport performance reports.
• Coordinate with security, HR, administration and academic departments. F. Financial & Vendor Management
• Prepare and monitor the annual transport budget.
• Control fuel, maintenance, repair and operational expenses.
• Verify fuel bills, vehicle repair bills and vendor invoices.
• Negotiate with transport contractors and service providers.
• Identify opportunities to reduce operating costs without compromising safety. G. Student & Staff Coordination
• Address student, parent and employee transportation-related grievances.
• Coordinate with department heads, hostel wardens and administration.
• Ensure appropriate transport arrangements during emergencies.
• Maintain proper communication regarding route changes and schedule modifications. Key Result Areas (KRA), KPA & KPI KRA Key Performance Indicators (KPI) Transport Operations
- 100% adherence to approved schedules Vehicle Availability
- Minimum 98% operational availability Vehicle Maintenance
- 100% preventive maintenance compliance Statutory Compliance
- 100% validity of mandatory vehicle documents Driver Management
- 100% licence and document verification Safety Management
- Zero preventable safety incidents Fuel Management
- Monthly fuel consumption and mileage monitoring Cost Control
- Adherence to approved transport budget Complaint Management




- Resolution of complaints within 24–48 hours Reporting
- Timely submission of monthly transport reports Educational Qualification & Experience
• Bachelor's Degree in any discipline.
• Diploma / certification in Transport Management, Logistics or Automobile Engineering will be an added advantage.
• Minimum 8 – 20 years of relevant experience in transport and fleet management.
• Experience managing institutional, corporate, hospital or large-scale transportation operations is preferred. Required Skills & Competencies
• Strong fleet and transport operations management skills.
• Knowledge of vehicle maintenance and statutory compliance.
• Excellent coordination and vendor management skills.
• Strong administrative and problem-solving abilities.
• Positive communication and interpersonal skills.
• Proficiency in MS Excel, Word and transport/GPS management applications.
• Ability to manage drivers and transport personnel effectively.
• Strong decision-making and emergency management capabilities. Documents & Reports to be Maintained
• Vehicle Master Register.
• Driver and Helper Master Register.
• Vehicle Fitness and Insurance Register.
• Vehicle Maintenance Register.
• Fuel Consumption and Mileage Register.
• Daily Vehicle Movement Register.
• Route and Trip Allocation Register.
• Driver Attendance and Duty Roster.
• Accident and Incident Register.
• Monthly Transport Expenses Report.
• Vehicle Compliance and Renewal Tracker.
• Transport Complaints and Resolution Register. Candidate Profile – Preferred Candidates from the following sectors will be preferred:
• Educational Institutions (Schools, Colleges and Universities).
• Corporate Transport Operations.
• Hospital and Healthcare Transportation.
• Fleet Management Companies.
• Logistics and Transportation Services. Important: Candidates must have practical experience in handling multiple vehicles, drivers, route planning, vehicle maintenance and statutory compliance. Candidates with only office administration experience without hands-on transport operations experience are not preferred. Overall Job Expectation The Transport Manager is expected to independently manage the institution's entire transport operations, ensure uninterrupted transportation services, maintain vehicle safety and compliance, optimize operational costs and provide regular reports to the HR & Administration Department and the Management. Compensation Salary will be commensurate with qualifications, experience, and institutional norms. Apply to Interested candidates send your resume to: [email protected] Whatsapp your resume to: +91 (phone hidden)

📌 Transportation Manager (Chennai)
🏢 Rajalakshmi Institute of Technology
📍 Chennai