Company Description WHALE LIGHT is a growing organization focused on delivering high-quality services and solutions to its clients, with an emphasis on reliability, innovation, and strong partnerships. The company values integrity, clear communication, and efficient operations across all levels. Team members are encouraged to take initiative, support continuous improvement, and contribute to a cooperative work environment. WHALE LIGHT offers opportunities for professional development and meaningful involvement in strategic and day-to-day activities. Role Description The Executive Assistant is a full-time, on-site role based in Salem, responsible for providing comprehensive administrative and organizational support to senior leadership. This position manages calendars, schedules meetings, organizes travel arrangements, and prepares agendas and materials for executive meetings. The Executive Assistant handles expense reports, maintains documentation and filing systems, and coordinates internal and external communications on behalf of executives. Day-to-day tasks include tracking deadlines, prioritizing incoming requests, supporting special projects, and ensuring smooth office operations to enable executives to focus on strategic initiatives.



Qualifications
• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Experience with Administrative Assistance, such as document preparation, record keeping, and office coordination.
• Proficiency in handling Expense Reports, basic budgeting support, and tracking reimbursements with attention to detail.
• Excellent Communication skills, including clear written and verbal communication and the ability to interact professionally with internal and external stakeholders.
• Proficiency with productivity tools (e.g., email, calendar, spreadsheets, presentation software) and comfort learning new systems.
• Strong organizational skills, discretion with confidential information, and a consistent, reliable work style.
• Ability to work on-site in Salem, manage multiple priorities, and adapt to changing executive needs.
• Previous experience supporting senior leaders preferred; associate or bachelor’s degree in business, administration, or a related field is beneficial.

📌 Executive Assistant (Salem)
🏢 WHALE LIGHT
📍 Salem