LIMAH is a global Built Environment Experience Design consultancy. We design how people experience, understand and move through built environments, working in the space between architecture and human behaviour. Our work spans Experience Strategy, Wayfinding & Navigation, Place Identity & Public Art, Sensory Experience Design and Physical-Digital Experience Systems, supported by integrated design and technical delivery. We are looking for a Bids Coordinator to join our team remotely, helping us prepare clear, accurate and well-considered responses to project opportunities. The role combines writing, coordination, document preparation and attention to detail. You will work closely with our design, technical, project and leadership teams to bring together the information needed for each submission. We are looking for someone who can manage competing deadlines, communicate confidently and take ownership of the details that make a proposal coherent, compelling and professionally presented. THE ROLE You will coordinate bids and proposals from initial enquiry through final submission, ensuring that requirements are understood, information is organised and deadlines are met. Your responsibilities will include:
• Review client enquiries, RFPs and tender documents to identify scope, submission requirements, evaluation criteria and deadlines.
• Prepare bid schedules, coordinate internal contributors, track outstanding actions and ensure information is received on time.
• Gather, organise, write and edit proposal content, including project experience, methodologies, team profiles and CVs.
• Prepare and format proposals, presentations and supporting documents in line with LIMAH's brand and quality standards.
• Check submissions for accuracy, completeness and compliance with client requirements, including tender registration and administrative documentation.
• Manage bid-related correspondence, clarifications and follow-ups with clients and internal teams throughout the submission process.
• Maintain accurate bid trackers,



databases, document records and proposal templates, supporting the handover of successful bids and improvements to internal processes. WHAT WE ARE LOOKING FOR You should bring:
• At least 1-3 years of experience in bid or proposal coordination, preferably within architecture, interior design, engineering or specialist consultancy.
• Strong written English, with the ability to organise and communicate technical information clearly.
• Experience coordinating multiple contributors, managing deadlines and preparing submissions.
• Proficiency in Microsoft Office, particularly Word and Excel, and Adobe InDesign.
• Good visual judgement and the ability to produce clear, professional documents and presentations.
• A sound understanding of RFPs, tender requirements, scopes of work and commercial proposals.
• Strong attention to detail, with the ability to identify missing information, inconsistencies and compliance issues.
• Confidence communicating with colleagues and clients to clarify requirements and follow up on outstanding information.
• An organised, proactive and collaborative approach, with the ability to take responsibility for assigned bids.
• The ability to work independently in a remote environment while coordinating effectively across teams and time zones. WORKING AT LIMAH You will work with multidisciplinary teams across design, technical delivery and project management, gaining an understanding of how LIMAH approaches complex projects and communicates its specialist expertise. We value clear thinking, initiative, good communication and care in the quality of our work. This role offers exposure to international projects and the opportunity to develop your judgement, strengthen proposal processes and take on greater responsibility.

What we offer
• A full-time remote position.
• A competitive salary and benefits package aligned with the role and location.
• Opportunities for career development and experience across international projects. Learn more about our work and approach at www.limahdesign.com.

📌 Bids Coordinator (India)
🏢 LIMAH
📍 India