Role Purpose The Executive Assistant will provide high-level executive, administrative and coordination support. The role will help manage priorities, keep important workstreams moving and ensure the executive is well prepared for meetings and decisions. This position calls for sound judgement, discretion, strong organization and the confidence to work with senior leaders and stakeholders in a fast-paced, international business environment.

Key responsibilities
• Managing the calendar, prioritizing competing demands and coordinating meetings across time zones.
• Prepare briefing notes, agendas, presentations and background materials.
• Track decisions, actions and deadlines, following up proactively with relevant stakeholders.
• Screen and prioritize correspondence, drafting responses where appropriate.
• Coordinate domestic and international travel, itineraries, accommodation and expense claims.
• Coordinate meetings and priorities involving the senior leaders.
• Prepare meeting materials and maintain clear records of decisions, actions and commitments.
• Help track strategic and operational priorities and ensure follow-up is completed.
• Handle sensitive matters with discretion and escalate issues appropriately.
• Build effective relationships across teams and locations.
• Coordinate leadership meetings, visits and events.
• Respond to enquiries promptly and direct them to the appropriate person
• Maintain effective systems for records, correspondence and confidential information.
• Coordinate information and inputs from teams for reports, briefings and presentations.
• Support process improvements and special projects as required.




• Use technology and AI tools appropriately to improve organization and efficiency, while safeguarding confidential information. Person specification Essential
• Strong organizational skills and the ability to manage a complex, changing workload.
• Excellent written and verbal communication, with close attention to detail.
• Trustworthiness and proven ability to handle confidential and sensitive information.
• Sound judgement, maturity and the confidence to engage professionally with senior leaders.
• Proactive approach, good listening skills and a willingness to learn and take feedback.
• Strong proficiency with Microsoft 365 and confidence using digital tools.
• Ability to stay focused, adaptable and composed in a fast-paced environment. Desirable
• Fresher or 1–2 years of professional experience, office coordination or a similar role.
• Experience supporting a founder, C-suite executive or senior leadership team.
• MBA or another relevant postgraduate qualification.
• Experience using AI-enabled tools to support productivity and administration.
• Candidates with less experience, including exceptional fresh graduates, may also be considered if they demonstrate outstanding organization, judgement, communication skills and potential. Key attributes
• Trustworthy, discreet and dependable.
• Qualified presence and maturity, with the confidence to work with senior stakeholders.
• Smart, focused and proactive.
• An attentive listener who communicates thoughtfully.
• Coachable, adaptable and open to feedback.
• Able to support strong leadership while working independently.

📌 Executive Assistant (Mumbai)
🏢 University of Bristol Mumbai
📍 Mumbai