Job Description
— Executive Assistant to Founder & CEO the EleFant | Ahmedabad | Full-Time

Experience:
3–7 years

Location:
Ahmedabad (Work from Office) Reporting to: Founder & CEO Department: Founder's Office About the EleFant At the EleFant, we're on a mission to change the way India interacts with toys. We are building India's play membership platform, giving children access to a wide variety of toys, books and play experiences through convenient memberships, doorstep delivery and exchanges. Featured on Shark Tank India, the EleFant is growing rapidly, and we are looking for people who enjoy building, solving problems and taking ownership.

About the Role
We are looking for a highly organized, proactive and dependable Executive Assistant who can work directly with the Founder & CEO. This is not a traditional secretarial role limited to scheduling meetings and managing calendars. The person will be responsible for organizing the founder's priorities, ensuring timely follow-ups, coordinating with teams, managing communication and driving closure of action items. The primary objective is simple: Free up the founder's time while ensuring that nothing significant falls through the cracks. The ideal candidate is someone who can anticipate requirements, bring structure to multiple moving priorities and get things done with minimal supervision.

Key Responsibilities
1. Calendar, Schedule & Time Management
• Manage the founder's daily calendar, meetings, appointments and commitments.
• Prioritize meetings based on business importance and urgency.
• Coordinate internal and external meetings with teams, investors, partners and other stakeholders.
• Prepare daily schedules, meeting agendas and necessary briefing notes.
• Arrange travel, accommodation and meeting logistics when required.
• Ensure effective utilization of the founder's time by reducing unnecessary meetings and interruptions. 2. Follow-Up & Action Closure
• Maintain a central tracker of all action items arising from meetings, emails, WhatsApp and discussions.
• Assign transparent owners, deadlines and follow-up dates.
• Follow up with internal stakeholders to ensure timely execution.
• Escalate delays, unresolved issues and critical matters appropriately.
• Maintain a daily dashboard of pending, urgent, overdue and completed tasks.
• Ensure closure evidence is recorded rather than simply marking tasks as completed. We need someone who follows up until work is completed, not someone who simply reminds people once. 3. Email, WhatsApp & Communication Management
• Help organize and prioritize important emails and messages.
• Draft professional emails, follow-ups, meeting notes and business communications.
• Coordinate communication with investors, franchise partners, vendors and internal teams.




• Track important commitments made through email and WhatsApp.
• Ensure timely responses and prevent important conversations from being missed.
• Handle confidential and sensitive information with complete discretion.
• Obtain approval before sending significant external communication on behalf of the founder. 4. Meeting Management & Execution
• Prepare agendas for important management meetings.
• Collect required data and updates from teams before reviews.
• Record minutes of meetings, key decisions and action points.
• Maintain ownership and deadlines for all agreed action items.
• Track commitments made in leadership and departmental reviews.
• Ensure every meeting results in clear next steps and execution. 5. Business Reporting & Founder Dashboard
• Coordinate with Sales, Marketing, Operations, Customer Support, Finance, HR and Technology teams.
• Collect daily and weekly performance reports.
• Prepare concise founder-level summaries highlighting key achievements, concerns and pending decisions.
• Identify missing information, overdue deliverables and inconsistencies in reporting.
• Maintain structured MIS, trackers and dashboards.
• Use Excel, Google Sheets and AI tools to improve reporting efficiency. 6. Investor, Franchise & External Stakeholder Coordination
• Schedule and coordinate investor meetings, franchise discussions and strategic partnerships.
• Track investor communications, documentation requirements and follow-ups.
• Maintain organized records of investor discussions and pending commitments.
• Coordinate with Finance and Legal teams for documentation and information requests.
• Assist with investor presentations, business proposals and data-room organization.
• Ensure timely follow-up on important external business opportunities. 7. Special Projects & Founder's Priorities
• Support ongoing strategic initiatives and special projects.
• Conduct basic research and prepare summaries for founder review.
• Coordinate cross-functional tasks requiring multiple departments.
• Track progress on priority projects and highlight execution bottlenecks.
• Assist in organizing business presentations, events and leadership engagements.
• Take ownership of administrative and coordination responsibilities so the founder can focus on growth and strategic decisions. 8. Confidentiality & Professional Judgment
• Maintain strict confidentiality of business,



financial and personnel-related information.
• Exercise discretion while handling sensitive discussions and communications.
• Understand which matters can be handled independently and which require founder approval.
• Demonstrate maturity, reliability and professionalism in all interactions. Required Skills & Experience
• 3–7 years of experience as an Executive Assistant, Executive Coordinator, CEO's Office Associate or similar role.
• Prior experience supporting founders, CEOs or senior leadership preferred.
• Excellent organizational, multitasking and time-management skills.
• Strong written and verbal communication in English and Hindi.
• Advanced proficiency in Excel, Google Sheets, PowerPoint and Google Workspace.
• Comfortable using ChatGPT and other AI tools for research, drafting and productivity.
• Experience managing task trackers, dashboards and meeting coordination.
• Ability to work with multiple teams and follow up confidently with senior stakeholders.
• Strong attention to detail and ability to maintain confidentiality.
• Willingness to work in a fast-paced, entrepreneurial workplace. What We Are Looking For Someone who:
• Takes ownership without being constantly reminded.
• Is comfortable following up with senior people.
• Can distinguish urgent tasks from genuinely important priorities.
• Is proactive rather than reactive.
• Has excellent follow-through and attention to detail.
• Can work independently while keeping the founder informed.
• Is comfortable with technology and AI-enabled workflows.
• Brings solutions, not just updates.
• Understands that the role requires flexibility, discretion and accountability. Who May Not Be the Right Fit?
• Someone looking only for a traditional calendar and travel management role.
• Someone who needs detailed instructions for every small task.
• Someone uncomfortable following up with senior executives.
• Someone who records tasks but does not ensure closure.
• Someone who struggles with Excel, business reporting or technology.
• Someone who cannot manage multiple priorities in a dynamic startup environment. Why Join the EleFant?
• Work directly with the Founder & CEO.
• Gain exposure to business strategy, fundraising, operations and leadership decisions.
• Learn how a fast-growing consumer startup operates.
• Take ownership of meaningful responsibilities.
• Build skills that can lead to future opportunities within the Founder's Office or business operations.
• Be part of a company working to transform how children experience play. Apply Interested candidates can share their CV at [email protected] with the subject: Application – Executive Assistant to Founder & CEO the EleFant | Discover. Play. Return. Repeat.

📌 Executive Assistant (Ahmedabad)
🏢 the EleFant
📍 Ahmedabad