Department – Human Resource Designation – Manager

Location:
Mumbai

Experience:
8–10 Years Role Overview The Manager – HR Operations & Payroll will be responsible for managing the end-to-end HR operations, payroll processing, statutory compliance, employee compensation, attendance management, incentives and variable pay administration. The role requires robust hands-on experience in payroll management, HRMS administration (KEKA), employee lifecycle management, statutory compliances, taxation and advanced Excel.

Key Responsibilities
• Payroll Management
• Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
• Validate monthly payroll inputs, salary revisions, new joiners, exits, LOP, reimbursements, deductions and arrears.
• Handle full and final settlements (F&F;), notice pay, leave encashment and exit-related payroll adjustments.
• Reconcile payroll data and resolve salary discrepancies.
• Coordinate with Finance and Accounts for payroll processing, salary disbursement and accounting reconciliation.
• Maintain payroll records, salary registers and employee compensation data.
• HR Operations & Employee Lifecycle Management
• Manage complete employee lifecycle activities, including onboarding, documentation, confirmation, transfers, promotions, salary revisions and employee exits.
• Ensure employee records, personal files and HR documentation are accurate and updated.
• Manage employee letters, HR documentation, employment certificates and other HR-related communication.
• Maintain accurate employee databases and manpower records across locations.
• Statutory Compliance & Taxation
• Ensure compliance with applicable statutory requirements, including PF, ESIC,



Professional Tax, Labour Welfare Fund, TDS and other applicable labour laws.
• Coordinate monthly and annual statutory filings, challans, returns and reconciliations.
• Manage employee investment declarations, proof submissions and tax-related payroll calculations.
• Handle Form 16, TDS calculations and employee tax queries.
• Coordinate with statutory auditors, consultants and government authorities whenever required.
• Maintain compliance records and ensure timely completion of statutory obligations.
• Incentive & Variable Pay Management
• Manage end-to-end calculation, validation and processing of employee incentives, performance-linked pay and variable compensation.
• Validate incentive eligibility, achievement data, payout calculations and approvals in coordination with Business Heads.
• Maintain incentive MIS, payout trackers and reconciliation reports.
• Attendance & Leave Management
• Monitor employee attendance, shift schedules, leave balances, weekly offs, late marks and loss of pay.
• Ensure accurate attendance inputs for monthly payroll processing.
• Coordinate with respective departments and reporting managers for attendance regularization and discrepancies.
• Ensure timely closure of attendance inputs before monthly payroll processing.
• Employee Helpdesk




• Act as the primary point of contact for employee queries related to payroll, taxation, attendance, leave, incentives, HR policies and HRMS.
• Handle employee grievances and operational escalations professionally.
• Ensure effective communication of HR policies, processes and employee-related updates.
• Maintain query trackers and monitor resolution timelines.
• MIS, Reporting & Process Improvement
• Prepare and publish monthly HR MIS covering payroll, attendance, manpower, attrition, employee movements and statutory compliance.
• Develop advanced Excel-based reports, dashboards and trackers.
• Perform data analysis, reconciliation and validation to ensure accuracy.
• Prepare periodic reports for HR leadership and senior management. Education Educational, Experience & Professional Qualifications
• Bachelor's degree in Commerce, Management or a related discipline.
• MBA / PGDM in HR or equivalent qualification. Experience
• 8–10 years of experience in HR Operations & Payroll.
• Strong hands-on experience in end-to-end payroll and statutory compliance.
• Good knowledge of PF, ESIC, PT, TDS and employee taxation.
• Experience in incentive, variable pay and attendance management.
• Mandatory: Hands-on experience with KEKA HRMS portal. Technical Skills
• Advanced MS Excel (Pivot Tables, VLOOKUP, XLOOKUP, IF, SUMIFS and MIS dashboards).
• Strong knowledge of payroll systems, HRMS and reporting. Key Competencies
• Strong analytical and numerical skills.
• High attention to detail and accuracy.
• Good communication, coordination and employee query-handling skills.
• Ability to manage confidential employee data.

📌 HR Manager (Mumbai)
🏢 Justo RealFintech
📍 Mumbai