About the Role

We are a data analytics firm based in Pune. We are looking for a dependable and hands-on Facilities Manager to lead day-to-day office operations, vendor management, and procurement.

Location: Pune, Maharashtra (In office)

Employment Type: Full-time

Experience Level: 6–10 years

Key Responsibilities

1. Facility Operations

- Oversee daily facility operations at our office to maintain a clean, organized, and fully functional workspace
- Supervise services including housekeeping, security, etc and maintenance of office infrastructure such as UPS systems, air conditioning, DG sets, access control systems, and electrical/plumbing maintenance
- Act as the primary point of contact for employee workplace requests related to facilities
- Plan and execute logistics for company events and client visits
- Maintain comprehensive fire safety, first-aid, emergency response, and physical security protocols (including conducting periodic fire drills and safety audits)

2. Procurement & Vendor Management

- Manage end-to-end procurement of office supplies, IT peripherals (in coordination with the IT team), etc.
- Identify, evaluate, onboard, and build relationships with reliable local vendors and contractors in Pune




- Drive vendor negotiations on contracts, pricing, and Service Level Agreements (SLAs) to maximize cost efficiencies without sacrificing quality
- Create Purchase Orders (POs), verify invoices, and coordinate with the Finance team for timely vendor payments
- Maintain an accurate inventory register for office assets and supplies

Requirements

Candidate Profile & Qualifications

- Education: Bachelor’s degree in any discipline (Business Administration, Hotel Management, or Facilities Management preferred).
- Experience: 6 to 10 years of proven experience in office administration, corporate facilities, or workplace management
- Vendor Ecosystem: Ability to create strong network of commercial facility vendors, repair specialists, and suppliers across Pune.
- Technical Skills: Comfortable using MS Office (Excel, Docs), Teams, and up-to-date workplace ticketing or inventory management tools
- Negotiation & Procurement: Demonstrated ability to negotiate contracts, review SLAs, and handle pricing negotiations
- Communication Skills: Good verbal and written communication

📌 Facilities Manager (Maharashtra)
🏢 Aspect Ratio
📍 Maharashtra