Executive– Campus Administration

Location: Ashoka Campus, Sonipat, Haryana (Delhi-NCR)

Department: Campus Administration

Reports To: Assistant Manager

Role Type: Full-time · [Permanent]

Experience: 2-4 years

ABOUT THE ROLE To independently manage and coordinate the day-to-day administrative activities related to space allocation and utilisation for Faculty and Administrative departments, key management, nameplate installation and maintenance, and furniture store operations.

The position will ensure systematic space allocation, proper control and accountability of keys, timely installation and updating of name plates, and effective management of furniture inventory. The role requires close coordination with Faculty members, Department Heads, Administrative teams, Facilities Management, and Housekeeping to ensure seamless administrative support across the University campus.

ROLES AND RESPONSIBILITIES

- Manage faculty and administrative office spaces, including space allocation, reallocation, office shifting, seating arrangements, floor plans, and space utilisation records.
- Manage the centralised issuance, tracking, and return of keys for faculty cabins, administrative offices, storage rooms, and other designated spaces, maintaining accurate key registers.
- Coordinate the preparation, installation, replacement, and removal of faculty and administrative name plates, ensuring accuracy and adherence to branding specifications.
- Independently manage the University's Furniture Store, including inventory, stock registers, furniture issuance, transfers, returns,



and condemnation.
- Act as the single point of coordination for space, keys, furniture, and nameplate requirements, working closely with Procurement, Finance, Facilities, IT, Housekeeping, and Security.
- Coordinate with vendors for furniture deliveries, repairs, replacements, lock-related requirements, and nameplate fabrication and installation.
- Maintain centralised documentation, trackers, and monthly MIS reports covering space utilisation, key movements, furniture inventory, nameplate status, pending requests, and operational requirements.

WHAT WE ARE LOOKING FOR

Qualifications

– Graduate in any discipline. A degree/diploma in Business Administration, Facility Management or Operations will be preferred.

– 2–4 years of relevant experience in Administration, Facility Management, Space Management or Inventory Management.

– Prior experience in managing office infrastructure, furniture stores, keys and workplace administration will be an advantage.

Who You Are

- You are organised and detail-oriented, with strong skills in space and inventory management.
- You are valuable at coordination, record-keeping, and managing day-to-day administrative operations.
- You are proactive and take ownership of requests, follow-ups, and timely resolution of issues.
- You communicate effectively and work well with multiple departments, vendors, and stakeholders.
- You are comfortable managing multiple priorities and maintaining accurate records and reports.

ABOUT ASHOKA UNIVERSITY: https://www.ashoka.edu.in/

📌 Executive-Campus Administration (Sonipat)
🏢 Ashoka University
📍 Sonipat