Executive Assistant (EA)

Position: Executive Assistant (EA)

Department: Administration / Management Support

Experience: 1 to 4 Years

Salary:- Hike on CTC

Location:- Mohali

Job Summary

We are looking for a well-organized and proactive Executive Assistant to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining documentation, and ensuring smooth day-to-day executive operations.

Key Responsibilities

- Manage and maintain the executive's calendar, appointments, and daily schedules.
- Handle emails, phone calls, correspondence, and other official communications.
- Coordinate internal and external meetings, including scheduling and follow-ups.
- Arrange business travel, hotel bookings, transportation, and travel itineraries.
- Prepare reports, presentations, meeting minutes, and other official documents.
- Maintain confidential records, files, and important business documents.
- Coordinate with internal departments, clients, and external stakeholders.
- Monitor pending tasks and ensure timely follow-ups and execution.
- Assist senior management with daily administrative and operational activities.
- Handle other responsibilities assigned by management.

Eligibility Criteria

Education:





- Bachelor's degree in any discipline.
- Additional certification in Administration or Management will be an advantage.

Experience:

- Experience in Executive Assistance, Administration, or Management Support will be preferred.

Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and manage priorities effectively.
- Skilled attitude with strong interpersonal skills.
- High level of confidentiality and attention to detail.
- Good coordination and problem-solving abilities.

Key Performance Indicators (KPIs)
- Effective calendar and schedule management.
- Timely coordination and follow-up on assigned tasks.
- Accuracy in documentation and reporting.
- Efficient meeting and travel arrangements.
- Overall administrative and executive support efficiency.

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