Role & responsibilities :

- Calendar Management: Manage and maintain the CMDs daily calendar, appointments, priorities, and schedules.

- Meeting Coordination: Schedule and coordinate meetings, including in-person and virtual meetings through Google Meet, Zoom, Microsoft Teams, etc.

- Executive Coordination: Coordinate and communicate with department heads, senior management, and inter-departmental secretaries as required.

- Travel & Accommodation: Plan and coordinate domestic and international travel, flight/train bookings, hotel accommodation, local transportation, and itineraries for the CMD/Directors.

- Meeting Preparation: Ensure meeting agendas, presentations, documents, reports, and other relevant information are arranged and available in advance.

- Minutes of Meeting: Attend important meetings, accurately record minutes, circulate action points, and follow up with concerned stakeholders for timely closure.

- Follow-ups & Coordination: Track important tasks, commitments, and action items arising from meetings and ensure timely follow-up.

- Communication Support: Handle professional correspondence, emails, calls, and communication on behalf of the CMD wherever required.

- Confidentiality:



Maintain strict confidentiality of sensitive business, financial, operational, and personal information.

- Administrative Support: Provide day-to-day administrative and organizational support to ensure smooth functioning of the CMDs office.

Preferred candidate profile

- Experience: 1-6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.

- Education: Graduate degree in any discipline; relevant administration or management qualification will be an advantage.

- Communication: Excellent verbal and written communication skills with professional email and telephone etiquette.

- Presentation: Must be presentable, confident, polished, and skilled while interacting with senior management and external stakeholders.

- Organization: Strong planning, time-management, multitasking, and follow-up skills.

- Technology: Comfortable with MS Office/Google Workspace and online meeting platforms such as Google Meet, Zoom, and Microsoft Teams.

- Personal Attributes: Proactive, discreet, dependable, detail-oriented, and capable of handling sensitive information with maturity.

📌 Executive Assistant (Mumbai)
🏢 Talent Corner HR Services
📍 Mumbai