– Executive Assistant

Job Title: Executive Assistant

Department: Administration / Management

Experience: 0–3 Years (Based on company requirements)

Job Type: Full-Time

Reporting To: Managing Director / CEO / General Manager

Job Summary

We are looking for a well-organized, proactive, and responsible Executive Assistant to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling communications, preparing reports, maintaining documents, and ensuring smooth day-to-day management operations.

The ideal candidate should have excellent communication skills, time management abilities, computer knowledge, and the ability to handle confidential information professionally.

Key Responsibilities1. Administrative Support

- Provide daily administrative support to senior management.
- Manage appointments, schedules, and calendars.
- Organize meetings, conferences, and business appointments.
- Prepare meeting agendas and record meeting minutes.
- Handle emails, phone calls, and official correspondence.
- Maintain important company documents and records.

1. Management Coordination

- Coordinate between management and different departments.
- Follow up with department heads regarding assigned tasks.
- Monitor pending activities and ensure timely completion.
- Communicate management instructions to concerned employees.
- Assist in implementing management decisions and business plans.
- Prepare daily, weekly, and monthly activity updates.

1. Documentation & Reporting

- Prepare business reports, presentations, and official documents.
- Maintain employee records and administrative files.
- Prepare Excel sheets, reports, and PowerPoint presentations.
- Maintain confidential company information.
- Organize and manage important documents systematically.

1. Communication & Correspondence

- Handle professional email communication.
- Coordinate with clients, vendors, suppliers, and business partners.




- Answer incoming calls and direct enquiries to the appropriate departments.
- Draft official letters, notices, and business communications.
- Maintain professional relationships with internal and external stakeholders.

1. Meeting & Travel Coordination

- Schedule management meetings and appointments.
- Arrange meeting rooms and necessary resources.
- Coordinate domestic and business travel arrangements.
- Manage hotel bookings, transportation, and travel schedules.
- Follow up on meeting action points.

1. Office & Operational Coordination

- Coordinate with HR, Accounts, Marketing, Sales, and Operations teams.
- Support daily office administration activities.
- Monitor important deadlines and scheduled activities.
- Assist management with special projects and assignments.
- Ensure smooth communication between departments.

1. Follow-up & Task Management

- Track tasks assigned by senior management.
- Follow up with employees and department heads.
- Maintain task trackers and completion reports.
- Highlight delays and pending activities to management.
- Ensure significant instructions are followed up properly.

Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Good coordination and follow-up skills.
- Professional email drafting and communication.
- Ability to multitask and prioritize responsibilities.
- Problem-solving and decision-making abilities.
- High level of confidentiality and professionalism.
- Attention to detail and accuracy.

Software & Computer Knowledge
- MS Word
- MS Excel
- MS PowerPoint
- Microsoft Outlook
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Professional email communication
- Basic knowledge of project management tools.

Educational Qualification
- Bachelor's Degree in Business Administration, Commerce, Management, or any related field.
- MBA or relevant administrative certification is an added advantage.
- Previous experience as an Executive Assistant, Personal Assistant, or Administrative Executive is preferred.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Executive assistant (Salem)
🏢 Narayana Group of Educational Institutions
📍 Salem