Purpose of the role : This role provides coordination and operational support for Deakin University’s research engagement activities across South Asia, supporting research partnerships, HDR programs, stakeholder engagement, research visits, events, and related administration. It also manages the end-to-end PhD candidate journey, driving prospective students from lead generation through application, admission, and successful enrolment while ensuring a seamless stakeholder and candidate experience.

Key Responsibility Areas (KRAs)

· Support implementation of Deakin research engagement initiatives in the region.

· Coordinate with Deakin IGRP Team, Deakin faculties and the Head Research Services on research partnerships, programs and activities.

· Maintain effective working relationships with research and institutional partners.

· Support promotion and growth of Deakin Research and HDR programs.

· Coordinate research visits, meetings, workshops, events (symposium, webinars etc.) and stakeholder engagements, ensuring effective planning and delivery.

· Provide operational, logistical and stakeholder support for events, visits and engagements.

· Prepare reports, briefing materials, updates and other documentation to support research engagement and decision-making.

· Provide timely coordination and administrative support across all research partnership activities.

· Identify and track potential collaboration opportunities and prepare reports.

Research Partnerships

· Coordinate engagement with assigned research partners including academia, industry and government and support collaboration opportunities.

· Maintain accurate partnership records and databases and research activities related tracker and provide monthly updates.

· Coordinate research visits, delegations, meetings, workshops and other stakeholder/partner interactions/engagements.





· Support funding opportunity tracking and dissemination.

· Assist with MoUs, agreements and documentation processes.

· Support the preparation of partner briefs, meeting materials, engagement updates and post-engagement actions.

· Serve as a coordination point for partner and research team queries.

HDR Program Recruitment Management

· Manage HDR outreach, recruitment and marketing activities with research partners and Deakin’s IGRP team.

· Coordinate the end-to-end HDR application and enrolment process with Deakin IGRP, faculties and partner institutions

· Assist with application review, document coordination and communication with prospective HDR candidates and partner stakeholders.

· Support student communications, surveys, draft newsletters and HDR engagement activities.

· Coordinate scholarship promotion and faculty-student interactions.

· Organize DUELI placement tests and respond to HDR-related queries.

· Respond to and coordinate HDR-related enquiries, ensuring prospective students and partners receive timely and accurate information.

· Maintain appropriate records and provide regular updates on HDR recruitment and enrolment activity to IGRP and DSA team.

· Develop and maintain engagement with HDR alumni, working closely with the social media and Communications teams to showcase alumni stories, research achievements and impact through digital and social media platforms for research, strengthening Deakin’s research profile and alumni network across South Asia.

· Support DSA team with other activities as assigned.

Essential Skills & Qualifications Required

· Master’s degree in science, Education, Research Administration or related field.

· 3-5 years of relevant experience in higher education, partnerships or research administration.

· Excellent communication, stakeholder management and organizational skills.

· Solid analytical and problem-solving ability.

📌 Assistant Manager - Research Services (Saket)
🏢 Deakin University South Asia
📍 Saket