Job Purpose The Admin Manager is responsible for overseeing the day-to-day administrative operations of the charitable trust, ensuring productive office management, proper maintenance of records, coordination of staff, compliance with statutory requirements, and smooth implementation of the trust's charitable activities.

1. Key Roles and Responsibilities

A.

General

Administration

- Manage the day-to-day administrative activities of the trust.

- Ensure the smooth functioning of the head office and branch offices.

- Maintain office infrastructure, assets, equipment and facilities.

- Develop and implement administrative policies and procedures.

- Handle office correspondence, documentation and filing systems.

- Monitor office expenses and administrative budgets.

B.

Staff

Management

- Supervise administrative and support staff.

- Coordinate staff attendance, leave records and duty schedules.

C.

Trust

Documentation and Compliance

- Maintain trust registration documents, licenses and statutory records.

- Maintain records of trustees, board meetings and resolutions.

- Coordinate preparation and maintenance of meeting minutes.

- Ensure timely renewal of registrations, licenses and certificates.

- Coordinate with Chartered Accountants, auditors, legal advisors and government departments.

- Maintain proper records relating to 12A, 80G, CSR-1, FCRA and other applicable registrations,



wherever relevant.

D. Finance and Accounts Coordination

- Coordinate with the accounts department for administrative financial matters.

- Monitor petty cash, office expenses and vendor payments.

- Ensure proper documentation of bills, vouchers and invoices.

- Assist in budget preparation and expense monitoring.

- Coordinate internal and statutory audits.

- Ensure proper documentation of donations and expenditure in coordination with the finance team.

E. Project and Program Administration

- Coordinate administrative requirements of charitable projects.

- Support implementation of educational, medical, social welfare and community development activities.

- Coordinate with project managers, field staff and beneficiaries.

- Monitor project-related documentation and reports.

- Ensure timely submission of administrative reports.Vendor and Asset Management

- Manage vendor relationships and service agreements.

- Obtain quotations and coordinate procurement.

- Maintain inventory and fixed asset registers.Vendor and Asset Management

- Manage vendor relationships and service agreements.

- Obtain quotations and coordinate procurement.

- Maintain inventory and fixed asset registers.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits

- Flexible schedule

- Provident Fund

Work Location: In person

📌 Administration Manager (Malappuram)
🏢 Sugunafoods
📍 Malappuram