About Us

Barcode Entertainment – Strategic Brand Solutions, based in Mumbai, is a leading player in the Indian influencer marketing landscape, partnering with premium brands and influencers to create impactful campaigns and deliver exceptional results.

Now a part of YKONE, Barcode is expanding its global footprint and strengthening its presence in the international market. We are committed to making brands not just seen, but felt, through innovative strategies, creative thinking, and deep market insights.

Position Summary The Admin Lead will be responsible for overseeing the organization's overall administrative operations, ensuring smooth and productive management of office facilities, infrastructure, vendors, procurement, travel logistics, and workplace initiatives.

The ideal candidate should be highly organized, proactive, and solution-oriented, with the ability to manage multiple priorities and stakeholders in a fast-paced work environment.

Roles & Responsibilities

1. Office & Facilities Management

- Oversee day-to-day office operations and ensure a well-maintained, efficient, and productive workplace.
- Manage office infrastructure, seating arrangements, maintenance, repairs, and facility upgrades.
- Ensure timely resolution of office-related issues and employee requests.
- Manage office supplies and inventory while ensuring optimal utilization of resources and operational costs.

2. Vendor & Procurement Management

- Identify, negotiate, and manage relationships with vendors, service providers, and contractors.
- Oversee the timely procurement of office supplies, equipment, and services.
- Monitor vendor performance and ensure quality, reliability, and cost efficiency.
- Manage vendor contracts, renewals,



invoices, and relevant administrative documentation.

3. Travel & Logistics

- Oversee employee travel arrangements, including flights, accommodation, local transportation, and related logistics.
- Coordinate large-scale travel requirements for company offsites, client meetings, corporate events, and other business engagements.
- Ensure adherence to travel policies, budgets, and approval processes.
- Manage travel vendors and ensure seamless execution of travel arrangements.

4. Employee Experience & Workplace Culture

- Support employee engagement initiatives, celebrations, events, and other workplace activities.
- Ensure a positive employee experience by proactively addressing workplace requirements and concerns.
- Collaborate with HR and leadership teams on workplace improvement initiatives.
- Help create an organized, welcoming, and employee-friendly office environment.

Experience & Skills

- 4–7 years of experience in Administration, Facilities Management, Workplace Operations, or Corporate Services.
- Prior experience independently managing or leading administrative functions in a fast-paced organization. Agency experience will be preferred.
- Strong vendor management, negotiation, and procurement skills.
- Hands-on experience managing travel, facilities, office infrastructure, and administrative operations.
- Excellent organizational, coordination, and stakeholder management skills.
- Strong problem-solving abilities with a proactive, hands-on approach to execution.
- Ability to multitask, prioritize responsibilities, and manage multiple requirements simultaneously.
- Proficiency in Microsoft Office and administrative management systems.

Location

Andheri, Mumbai

📌 Admin Lead (Mumbai)
🏢 Barcode Entertainment: Strategic Brand Solutions
📍 Mumbai