- Accountant & Admin

*Company: ZENITH FOOD GLOBAL

1. JOB SUMMARY:

Handle complete accounts, billing, purchase, payroll, office administration, and compliance for ZENITH FOOD GLOBAL factory. Responsible for maintaining accurate financial records, daily expenses, stock accounts, staff attendance, and official documentation.

2. REPORTING STRUCTURE:

- Reports To: Owner / Managing Director - ZENITH FOOD GLOBAL
- Works With: Main Chef, Production Manager, Chips Master, Machine Operators, Purchase Vendors, Auditors
- Department: Accounts & Administration
- Location: Factory Office / Admin Office

3. KEY RESPONSIBILITIES: A) Accounting & Finance:

- Maintain daily accounts in Tally / Excel / Accounting Software - sales, purchase, expenses, cash & bank
- Prepare daily cash flow - incoming and outgoing
- Pass purchase bills, check vendor invoices, verify quantity and rate with stock
- Prepare sales invoices, delivery challans, and maintain billing records
- Handle petty cash - daily expenses of factory, cleaning materials, small purchases
- Bank work - cheque preparation, deposits, bank reconciliation, online payments to vendors
- Maintain ledgers - party wise, supplier wise, customer wise
- Calculate production costing - cost per kg/packet for bakery, chikki, chips, candy items

B) Payroll & Staff Management:

- Maintain attendance register of all staff - 1 Main Chef, 3 Trainees, 4 Cleaning Staff, Machine Operators, Chips Master, Bakery Assistants, General Helpers
- Prepare monthly salary sheet - calculate salary, advance, overtime, deductions




- Distribute salary slips and handle salary queries
- Maintain leave records and overtime log
- Handle PF, ESI, staff insurance documentation if applicable

C) Purchase & Stock / Inventory:

- Maintain raw material stock register - flour, oil, sugar, peanuts, jaggery, potatoes, masalas, packing materials
- Update daily stock in/out - production consumption vs purchase
- Coordinate with Main Chef / Chips Master for purchase requirements
- Create Purchase Orders (PO) and follow up with vendors
- Physical stock verification weekly - match with books
- Maintain finished goods stock - daily production vs sales vs balance
- Manage packing material stock - pouches, boxes, labels, stickers

D) Administration & Office Management:

- Maintain all factory files - bills, invoices, licenses, agreements
- Handle FSSAI, GST, Trade License, Factory License documentation and renewal reminders
- Office upkeep - stationery, printer, computer, internet, office cleaning
- Attend phone calls, emails, courier, and guest handling
- Prepare daily, weekly, monthly reports for owner - sales, production, expenses, profit
- Coordinate with CA / Auditor for GST filing, Income Tax, and audit preparation




- Maintain vehicle records if factory has delivery vehicles - fuel, service, insurance

E) Compliance & Documentation:

- Ensure GST invoices are proper with HSN code
- Maintain GST purchase and sales data for filing
- Keep record of all government licenses and expiry dates
- File all documents systematically - easy to retrieve during audit

4. REQUIRED SKILLS:

- Accounting: Strong in Tally Prime / Tally ERP, Excel (VLOOKUP, Pivot, Formulas), GST, Basic Costing
- Admin: Good communication, file management, time management, multitasking
- Computer: MS Office - Excel, Word, Email, Basic typing
- Honesty: Very important - handling cash and accounts
- Attention to Detail: No mistakes in billing, stock, or salary
- Local Knowledge: Knows local vendors, market rates, and can bargain

5. QUALIFICATION:

- Education: B.Com / M.Com / BBA Finance - Compulsory. MBA Finance preferred
- Additional: Tally Certification, GST Certification is an advantage
- Experience: 2-5 years as Accountant + Admin in manufacturing unit, food factory, FMCG, bakery, or trading company. Freshers with robust Tally & Excel can also be considered as Junior Accountant
- Age: 22-40 years
- Gender: Male / Female - Both can apply

6. WORKING HOURS:

- Timing: 9:00 AM - 6:00 PM (Office timing) - 6 days a week
- May need extra hours during month-end closing, audit, or GST filing

- Location: Factory Office

Pay: ₹20,000.00 - ₹24,000.00 per month

Benefits

- Flexible schedule
- Food provided

Work Location: In person

📌 Accountant & Admin (Agasteeswaram)
🏢 ZENITH INFOTECH
📍 Agasteeswaram