Job Summary

We are looking for a detail-oriented and experienced EXIM Officer / Executive to manage and coordinate the company's export and import activities. The candidate will be responsible for end-to-end EXIM documentation, coordination with customers, suppliers, freight forwarders, CHA/customs agents, transporters and banks, while ensuring timely shipment clearance and proper documentation.

The candidate should have good knowledge of export-import procedures, DGFT, customs documentation, logistics, shipping documentation, foreign currency transactions and EXIM compliance.

1. Export Operations

· Handle end-to-end export documentation and shipment coordination.

· Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills and other export documents.

· Coordinate with freight forwarders, CHA/customs agents and transporters for export shipments.

· Coordinate with warehouse/production teams for material readiness and dispatch.

· Track shipment schedules, container bookings, vessel details and ETD/ETA.

· Verify Bill of Lading / Airway Bill and other transport documents.

· Coordinate with customers regarding shipment schedules and required documentation.

· Ensure timely submission of shipping and export documents.

· Maintain complete export shipment records and documentation.

2. Import Operations

· Coordinate import shipments from suppliers/vendors.

· Handle import documentation including Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/Airway Bill and related documents.

· Coordinate with CHA, customs, freight forwarders and transporters for clearance.

· Track import shipments from origin to delivery at the company's location.

· Follow up for customs clearance, duty payment and delivery of imported materials.

· Coordinate with Purchase, Stores, Accounts and Finance for import-related activities.

· Maintain proper records of imported raw materials, components and other materials.

3. DGFT & Regulatory Compliance

· Handle day-to-day activities related to DGFT and EXIM compliance.

· Maintain and update company IEC and other applicable EXIM registrations/documents.





· Coordinate for DGFT-related applications, amendments and documentation.

· Maintain records related to Shipping Bills, Bills of Entry and other export/import documents.

· Coordinate for applicable export benefits, incentives or authorisations as applicable.

· Ensure applicable product-specific documentation and regulatory requirements are completed.

4. Logistics & Shipment Coordination

· Coordinate with freight forwarders and shipping lines for booking and shipment arrangements.

· Obtain freight quotations and coordinate with logistics service providers.

· Track containers, cargo movement and shipment status.

· Coordinate for container placement, stuffing, transportation and dispatch.

· Monitor shipment delays and communicate status to concerned internal departments.

· Verify freight, transportation and other logistics-related documents/invoices.

5. Banking & Export Documentation

· Coordinate with Accounts/Finance for export-related banking documentation.

· Submit/coordinate required export documents with the bank as applicable.

· Follow up on export payment realization and outstanding export proceeds.

· Maintain records of export invoices, shipping documents and payment realization.

· Coordinate with the bank regarding discrepancies or documentation requirements.

6. Documentation & Record Management

· Maintain complete and systematic records of all export and import shipments.

· Ensure accuracy of invoice, packing list, shipping bill, Bill of Lading/Airway Bill and Bill of Entry details.

· Maintain shipment-wise documentation files.

· Maintain records of customer purchase orders, supplier documents and logistics documents.

· Prepare regular EXIM reports for management.

· Ensure timely filing and retrieval of all EXIM documents.

7.



Internal Coordination

· Coordinate with Purchase, Production, Stores/Warehouse, Accounts & Finance, Sales, Quality, Dispatch/Logistics and Management.

Required Skills & Knowledge

· Good knowledge of Export & Import procedures.

· Knowledge of DGFT and Customs procedures.

· Knowledge of export/import documentation.

· Knowledge of Shipping Bill and Bill of Entry procedures.

· Good understanding of logistics and freight forwarding.

· Good knowledge of MS Excel and MS Office.

· Good communication and coordination skills.

· Strong documentation and follow-up skills.

· Ability to maintain accurate shipment records and work under deadlines.

Educational Qualification

· Graduate in any discipline.

· Degree/Diploma/Certificate in International Trade, Export-Import Management, Logistics or Supply Chain Management will be preferred.

Experience

· 2–5 years of relevant experience in Export & Import / EXIM / Commercial / Logistics.

· Experience in a manufacturing industry will be preferred.

· Experience in handling export shipments and import clearance will be an added advantage.

Key Performance Areas (KPIs)

· Timely completion of export documentation.

· Timely clearance and delivery of import shipments.

· Accuracy of EXIM documentation.

· On-time shipment dispatch.

· Reduction in documentation errors and shipment delays.

· Proper maintenance of EXIM records.

· Timely follow-up for export payment realization.

· Effective coordination with CHA, freight forwarders, banks and customers.

· Compliance with applicable EXIM requirements.

Personal Attributes

· Detail-oriented and organized.

· Good follow-up capability.

· Responsible and accountable.

· Robust communication skills.

· Ability to coordinate with multiple stakeholders.

· Problem-solving approach.

· Ability to work independently as well as in a team.

· Willingness to work according to shipment and business requirements.

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Exim Officer (India)
🏢 Lion Rubber Ind
📍 India