Job Description
Greetings Job Summary We are looking for a proactive and detail-oriented skilled with good knowledge of IT software procurement, software licensing, sales operations and commercial processes. The candidate will manage software procurement coordination, work with OEMs, distributors and internal sales teams, support timely order execution, track procurement and billing status, and prepare accurate business and commercial reports. Roles & Responsibilities
• Manage end-to-end procurement coordination for IT software products, licenses, subscriptions and renewals.
• Coordinate with OEMs and distributors for pricing Negotiations, purchase orders, order confirmations and delivery timelines.
• Validate vendor quotations against customer requirements, sales orders and agreed commercial terms.
• Track purchase orders, procurement status, delivery commitments and pending orders; follow up to meet customer timelines.
• Maintain documentation of vendor quotations, purchase orders, invoices, order confirmations and related approvals.
• Understand and support software licensing models, including perpetual licenses, subscriptions, renewals and support contracts.
• Coordinate with Sales for customer PO validation, order booking and execution; check product descriptions, quantities, pricing and commercial terms.
• Coordinate with internal teams for sales order creation, purchase order processing,



order fulfilment and customer invoicing.
• Track billing status, pending deliveries, open commitments, subscription validity and support contract periods.
• Coordinate with OEMs, distributors, Sales, Finance and internal commercial teams to resolve day-to-day order issues.
• Track procurement costs and sales values, identify pricing discrepancies and highlight commercial deviations.
• Prepare daily, weekly and monthly MIS covering open POs, sales orders, pending procurement, billing status and order closures.
• Analyse order execution status, highlight delays or discrepancies, and support management reviews and periodic reporting. Requirements Job Requirements Required Skills & Competencies:
• Good understanding of IT software procurement and sales processes.
• Knowledge of software licensing, subscriptions, renewals and support contracts.
• Experience coordinating with IT OEMs and distributors.
• Understanding of customer POs, vendor POs, sales orders, vendor invoices and customer invoicing.
• Strong MS Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables and data analysis.
• Ability to prepare MIS reports, analyse procurement and sales data, and maintain data accuracy.
• Good communication, stakeholder coordination, follow-up and problem-solving skills.
• Strong attention to detail and ability to manage multiple orders and deadlines.

📌 Procurement & Commercial Operations Specialist (Bengaluru)
🏢 SHI Solutions India
📍 Bengaluru