JOB DESCRIPTION – FACILITY MANAGEMENT ACCOUNTANT

Position

Accountant – Facility Management

Department

Finance & Accounts

Reporting To

Finance Manager / Accounts Head

Job Location

Chennai / Site Office

Job Purpose

To manage day-to-day accounting, billing, collections, vendor payments, payroll-related

accounting, and financial documentation for facility management operations and client

sites.

Key Responsibilities

1. Accounts & Bookkeeping

Maintain day-to-day accounting entries in ERP.

Record sales, purchase, receipt, payment, journal and contra entries.

Maintain site-wise and project-wise accounts.

Prepare bank reconciliation statements.

Maintain customer and vendor ledgers.

Monitor outstanding receivables and payables.

2. Client Billing & Invoicing

Prepare monthly invoices based on PO, contract and approved work completion

documents.

Submit invoices through client portals such as Coupa / Ariba / client ERP,

wherever applicable.

Follow up with clients for invoice approval, WCC/WO completion documents

and payment release.

Maintain invoice status and ageing reports.

Prepare debit notes, credit notes and invoice amendments when required.

5. Vendor & Purchase Accounting

Verify vendor invoices against PO, GRN/service completion documents and

approvals.

Process vendor bills and payment requests.

Maintain vendor outstanding ageing.

Coordinate with procurement and site teams for missing documents.
Verify GST, TDS and other deductions before vendor payment.

6.



Site & Facility Management Accounts

Maintain site-wise profitability and expense records.

Track manpower cost, material purchases, subcontractor expenses and other

site expenses.

Monitor site advances and expenses.

Reconcile site expenses with approved budgets.

Coordinate with Site Engineers / Operations Team for supporting documents.

7. MIS & Reporting

Prepare regular reports such as:

Customer Outstanding Ageing – Site-wise

Vendor Outstanding Ageing

Monthly Billing Report

Collection Report

GST & TDS Tracker

Site-wise Revenue & Expense Report

Profitability / P&L; Report

Cash Flow Statement

Bank Reconciliation

Expense & Purchase MIS

PO vs Billing vs Collection Report

8. Audit & Documentation

Maintain proper accounting records and supporting documents.

Coordinate for internal, statutory and client audits.

Ensure invoices, vouchers, approvals and payment documents are properly filed.

Support auditors and consultants with required schedules and reconciliations.

Ensure compliance with company accounting procedures.

Key Performance Indicators (KPIs)

Timely monthly billing.

Accurate accounting and reconciliations.

Reduction in customer outstanding.

Accurate site-wise profitability reporting.

Timely vendor payment processing.

Zero/minimum billing and accounting errors.

Proper maintenance of audit and statutory documents.

Pay: ₹8,500.00 - ₹42,000.00 per month

Perks:

- Provident Fund

Work Location: In person

📌 Accountant (Bengaluru)
🏢 Vishubh integerated solution
📍 Bengaluru