Position Title: Office Executive
Reporting To: CEO / Senior Management
Industry: Supermarket / Retail
Location: [To be filled]
Experience: 2–5 years (Retail / Office Operations preferred)

Role Objective

The Office Executive will be responsible for ensuring smooth day-to-day office operations, coordination between departments, accurate documentation, MIS reporting, and operational support to management in a supermarket environment.

Key Responsibilities

1. Office Administration

- Manage daily office operations and documentation.
- Maintain files related to vendors, HR, accounts, and statutory records.
- Handle correspondence (emails, letters, courier, phone coordination).
- Maintain office supplies and vendor follow-ups.

2. Accounts & Documentation Support

- Coordinate with Accounts team for invoices, expense bills, and petty cash records.
- Track payments, follow up on outstanding bills, and vendor statements.
- Assist in GST-related document collection and record maintenance.
- Maintain purchase, expense, and payment MIS.

3. Retail Operations Support

- Coordinate with store managers for daily operational requirements.
- Assist in maintaining sales reports, stock summaries, and margin reports.
- Support pricing updates, offer documentation, and supplier communications.
- Maintain master data (vendors, items, price lists).

4. MIS & Reporting

- Prepare daily / weekly / monthly reports (sales,



expenses, manpower, stock).
- Maintain Excel trackers and dashboards for management review.
- Ensure accuracy and timely submission of reports to the CEO.

5. HR & Compliance Coordination

- Maintain employee attendance, leave records, and basic HR documentation.
- Coordinate recruitment documentation and joining formalities.
- Support compliance documentation (licenses, renewals, audits).

6. Management Support

- Assist CEO in scheduling meetings and preparing meeting notes.
- Follow up on action points from internal meetings.
- Act as a coordination point between management, stores, vendors, and consultants.

Required Skills & Qualifications

- Graduate in Commerce / Business Administration or equivalent.
- Robust working knowledge of MS Excel, Word, and Email.
- Prior experience in retail / supermarket / distribution is preferred.
- Good communication and coordination skills.
- High attention to detail, discipline, and ability to multitask.
- Ability to handle confidential information responsibly.

Key Performance Indicators (KPIs)

- Timeliness and accuracy of MIS reports.
- Office process compliance and documentation accuracy.
- Effective coordination with stores and vendors.
- Reduction in follow-up delays and operational errors.
- Management satisfaction and operational support effectiveness

📌 Office Executive (India)
🏢 TECBee
📍 India