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Job Title: Executive Assistant to the Director

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Location: Ranjangaon ( Near Pune)

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Reporting To: Director

nDepartment: Office of the Directorn

Job Purpose:

nTo provide high-level executive, administrative, and operational support to the Director, ensuring efficient management of schedules, communication, and coordination across internal and external stakeholders. The role demands confidentiality, initiative, professionalism, and superior organizational skills.n

Key Responsibilities:

n1. Executive Supportn

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- Manage Director’s calendar, appointments, and meetings with utmost confidentiality and efficiency.
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- Coordinate internal and external meetings, conferences, and business events.
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- Prepare agendas, minutes, and presentations for meetings and follow up on key action points.
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- Ensure Director is well-prepared for all engagements by providing relevant briefs, background notes, and documents.
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n2. Communication & Correspondencen

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- Screen and manage all communication (emails, calls, letters) directed to the Director’s office.
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- Draft and review correspondence, memos, reports, and other documents on behalf of Director
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- Liaise with senior management, clients, business partners, and government officials professionally.
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n3. Travel & Logistics Managementn

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- Plan and coordinate complex domestic and international travel itineraries.
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- Manage flight bookings, accommodation, visas, transport, and related logistics.
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- Prepare travel expense statements and ensure timely reimbursements.
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n4. Office & Information Managementn

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- Maintain organized systems for documentation, filing, and record-keeping (both digital and physical).
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- Track key projects and deadlines,



ensuring timely updates to Director.
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- Handle confidential and sensitive company information with discretion.
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n5. Strategic & Project Assistancen

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- SupportDirector in monitoring strategic initiatives, reviewing progress reports, and preparing executive summaries.
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- Coordinate with various departments to ensure smooth flow of information and follow-up on deliverables.
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- Conduct basic research and data compilation for Director’s presentations or business reviews.
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n6. Relationship Managementn

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- Build positive and skilled relationships with internal teams and external stakeholders.
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- Represent the Director’s office with grace, tact, and confidentiality.
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nKey Skills & Attributes Required:n

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- Excellent written and verbal communication skills.
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- High level of discretion, integrity, and professionalism.
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- Strong organizational and multitasking abilities.
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- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
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- Attention to detail and strong follow-up skills.
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- Ability to work under pressure and handle tight deadlines.
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- Confident, polished, and mature demeanor.
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nEducational Qualification:n

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- Graduate / Post-Graduate in any discipline (preferably Business Administration or Commerce).
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- Diploma or certification in Office Management or Executive Assistance will be an added advantage.
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nExperience:n

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- 5–10 years of experience as an Executive Assistant, preferably supporting senior leadership or Director in a corporate setup.
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- Experience in managing confidential information and handling multiple priorities.
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nPay: ₹40,000.00 - ₹60,000.00 per monthn

Work Location: In person

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📌 Executive Assistant to Managing Director at Ranjangaon MIDC
🏢 Transformative Humane HR Services
📍 Ranjangaon