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Personal Secretary to Managing Director

Location: CBD Belapur, Navi Mumbai

Employment Type: Full-Time

About the Role

We are seeking a highly organized, professional, and proactive Personal Secretary to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating communications, handling confidential information, and ensuring seamless day-to-day business operations.

This role requires exceptional organizational skills, attention to detail, discretion, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
- Handle incoming emails, phone calls, correspondence, and meeting coordination.
- Prepare reports, presentations, business documents, and meeting minutes.
- Maintain confidential records, agreements, contracts, and office documentation.
- Coordinate and follow up with internal departments, clients, vendors, and external stakeholders.
- Assist in organizing business meetings, conferences, and corporate events.
- Track action items, deadlines, and ensure timely follow-ups.
- Provide administrative and operational support to the Managing Director as required.
- Ensure confidentiality and professionalism in all business interactions.

Candidate Requirements

- Bachelor’s Degree in Commerce, Business Administration, Management, or a related field.




- Prior experience as a Personal Secretary, Executive Assistant, Secretary, or Executive Coordinator.
- Excellent verbal and written communication skills in English and Hindi; knowledge of Marathi will be an added advantage.
- Robust proficiency in MS Office (Word, Excel, PowerPoint, Outlook), documentation, and professional email drafting.
- Excellent organizational, multitasking, and time-management abilities.
- High level of integrity, discretion, and professionalism while handling confidential information.
- Ability to work independently and adapt to changing priorities.
- Flexibility to accommodate extended working hours when business requirements demand.

Benefits

- Competitive salary based on experience and qualifications.
- Opportunity to work directly with senior leadership and gain valuable business exposure.
- Professional growth within a dynamic and expanding logistics organization.
- Collaborative and growth-oriented work environment.

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s)

- Are you comfortable handling confidential business information?
- Do you have experience supporting senior management (MD/CEO/Director)?
- Are you proficient in MS Office and professional email drafting?
- Are you proficient in managing executive calendars, scheduling meetings, and coordinating travel arrangements?
- Are you willing to work from CBD Belapur, Navi Mumbai?

Work Location: In person

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