Key Responsibilities

Procurement Coordination:

Source and liaise with raw material suppliers; collect and compare vendor quotations

Track purchase orders from placement through delivery and payment

Maintain vendor records, rate comparisons, and follow up on pending supplies

Sales & Quotation Support:

Prepare and send price quotations to domestic and overseas buyers based on Director's inputs

Follow up on buyer enquiries, negotiate basic terms, and route decisions requiring approval to the Director

Maintain a live tracker of open enquiries, quotations sent, and order conversion status

Export-Import Documentation:

Coordinate with freight forwarders/CHA for shipping bookings, RFQs, and vessel tracking

Prepare and verify export documents — invoices, packing lists, certificates of origin, shipping bills

Liaise with banks for LC/bill discounting documentation and export incentive filings

General Office Coordination:

Manage day-to-day office administration, correspondence, and filing systems

Coordinate between factory, accounts, and sales teams to ensure smooth information flow

Draft letters, board resolution support documents, and routine business correspondence





Maintain MIS/trackers for procurement, sales, and shipment status for Director's review

Required Skill Set

Procurement & Vendor Management:

Vendor sourcing, rate negotiation, and comparative quotation analysis

Purchase order tracking and follow-up discipline

Sales & Quotation:

Drafting qualified price quotations and sales correspondence

Basic understanding of export pricing (FOB/CIF/CNF terms)

Buyer follow-up and enquiry-to-order conversion tracking

Export-Import Operations:

Working knowledge of export documentation (invoice, packing list, COO, shipping bill)

Familiarity with freight forwarding, CHA coordination, and vessel/booking follow-up

Basic exposure to LC terms, bill discounting, and bank documentation

Office & Administrative:

Strong written English for business correspondence and email drafting

Proficiency in MS Excel, Word, and email/office tools

Multi-tasking across procurement, sales, and admin without close supervision

High attention to detail and follow-up discipline

Pay: ₹10,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Export Documentation Executive (India)
🏢 TRAVEL DABBLE PRIVET
📍 India