? We're Hiring: Operations & Vendor Coordination Executive — Artfluence Living

? Location: Delhi NCR

? Work Type: Full time | On-site

? Salary: ₹28,000/month

? Experience: 1–2 years preferred

? Education: No specific degree required

About Artfluence LivingArtfluence Living is a growing premium bespoke décor and sculptural products business, creating customised pieces for residential, commercial and hospitality spaces.

We are looking for a hands-on, proactive and highly dependable Operations & Vendor Coordination Executive who will work closely with the founder and take ownership of the operational execution behind our projects.

Artfluence Living will be the primary focus of this role. From time to time, you may also support operational requirements for Artfluence and The Penguin Project.

What you'll be responsible for:? Vendor & Supplier Management

- Find and connect with suitable vendors, manufacturers and suppliers.
- Source materials, components and other project requirements.
- Get quotations, compare options and negotiate rates.
- Follow up with vendors to ensure commitments and timelines are met.
- Build and maintain a reliable vendor network.

? Procurement & Sourcing

- Coordinate material requirements for ongoing projects.
- Ensure materials are available when needed.
- Arrange collection/delivery of materials.
- Find better-quality or more cost-effective sourcing options.
- Maintain basic vendor, quotation and purchase records.

? Samples & Prototypes

- Coordinate samples and prototypes required for client projects.
- Arrange the required materials and vendors.
- Follow up on completion.
- Coordinate collection and delivery of samples.
- Ensure samples reach the required person/client on time.

? Logistics & Dispatch

- Coordinate when finished products are ready for dispatch.
- Arrange packaging and pickup.




- Find and coordinate with suitable transporters/couriers.
- Book shipments and share the correct delivery information.
- Track shipments from pickup until successful delivery.
- Follow up proactively on delays.
- Ensure products reach clients within the committed timeline.
- Resolve routine logistics and transportation issues.

? Artfluence Living Project Support

- Track operational requirements for active projects.
- Coordinate between the founder, vendors and external partners.
- Follow up on pending materials, samples and other requirements.
- Keep things moving according to agreed timelines.
- Identify potential delays before they become problems.

? Initial Workshop Setup As we establish/expand our manufacturing setup, you may also be involved in finding suitable workshop spaces, visiting locations, comparing options and coordinating basic setup requirements.

? Occasional Support

You may occasionally assist Artfluence and The Penguin Project with vendor sourcing, procurement, dispatches, event/workshop logistics, local purchases and other operational requirements.

What we're looking for:We want someone who is:

- Proactive and action-oriented
- Highly organised and dependable
- Comfortable taking ownership
- Good at following up and coordinating
- Comfortable negotiating with vendors
- Resourceful and good at solving problems
- Comfortable travelling across Delhi NCR for work
- Able to manage multiple requirements simultaneously
- Comfortable working independently
- Good with WhatsApp,



Excel/Google Sheets and basic computer tools
- Comfortable communicating in Hindi and English

? A driving licence and ability to travel independently across Delhi NCR will be a strong advantage. Degree? Not required.We care more about practical ability, initiative and reliability than formal qualifications.

Experience in operations, procurement, vendor management, logistics, dispatch, interiors, furniture, manufacturing support, construction, event logistics or small-business operations would be useful.

This role is NOT primarily:❌ Production management

❌ Labour management

❌ Factory supervision

❌ Sales

❌ Marketing

❌ Product design

❌ Client relationship management

Your role is to coordinate the execution around the project, not to manufacture the product or manage the client relationship.

The kind of person we're looking for:If we say:

"We need this material."You should be able to find suppliers, get rates and coordinate it.

If we say

"We need this sample."You should be able to figure out who needs to be involved and make sure it gets done.

If we say

"This sculpture needs to reach Mumbai."You should be able to coordinate packaging, pickup, shipment and tracking until it reaches the client.

We don't want someone who simply reports:

"The shipment is delayed."We want someone who says:

"The shipment is delayed. I've spoken to the transporter, here's the issue, and I've arranged the next best option."

The objective of the role is simple:Take operational work off the founder's plate and make sure things get done on time — without needing to be chased for every small task.

? Interested?

Send your CV along with a short note about your current role/experience and why you think you'd be a good fit for this position.

📌 Operations & Vendor Coordination Executive (Delhi)
🏢 Artfluence
📍 Delhi