Job Description

Job Title: Senior Proposal Writer/Manager

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Location: Vadodara/Bengaluru

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Key Responsibilities:

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Proposal & SOW Development

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- Develop end-to-end proposals for North American enterprise clients.
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- Draft and structure Statements of Work covering scope, deliverables, milestones, assumptions, dependencies, roles and responsibilities, governance, SLAs/KPIs, transition plans, and commercial constructs.
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- Develop proposals across IT Services and staffing, managed capacity, managed services, GCC, digital, technology, AI, and workforce solutions.
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- Translate solution discussions and SME inputs into clear, concise, client-ready content.
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- Ensure proposals clearly communicate the client’s business problem, services offering and solution, expected value, delivery approach, and differentiation.
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RFP / RFI Management

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- Manage proposal development from initial RFP/RFI review through final submission.
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- Analyze client requirements and develop response structures and compliance matrices.
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- Coordinate inputs across sales, delivery, solutioning, finance, legal, and other internal stakeholders.
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- Consolidate multiple inputs into a consistent and professional narrative.
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- Maintain quality, consistency, compliance, and accuracy throughout the proposal.
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Executive & Client-Facing Content

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- Develop strong executive summaries and solution narratives for senior client stakeholders.
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- Convert complex technical and operational information into simple business language.
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- Create proposal presentations and supporting client material using PowerPoint and Word.
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- Customize messaging based on the client’s industry, business challenges, operating workplace, and desired outcomes.
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AI-Enabled Proposal Development:

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The successful candidate should be highly comfortable using AI as part of the proposal-development process while maintaining strong human judgment, writing quality, and accuracy.

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Responsibilities include:

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- Use approved AI tools such as ChatGPT, Microsoft Copilot,



Claude, or similar platforms to accelerate proposal development.
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- Use AI to assist with initial drafts, proposal structures, RFP requirement analysis, compliance matrices, research synthesis, SOW language, executive summaries, and reuse of approved content.
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- Take AI-generated drafts and rewrite and sanitize them into natural, client-specific, human-quality business language.
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- Remove generic, repetitive, inaccurate, overly polished, or obvious AI-generated language before client submission.
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- Ensure final proposals reflect the company’s voice and are specific to the client’s situation rather than appearing AI-generated or template-driven.
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- Independently verify facts, case studies, capabilities, commitments, metrics, contractual language, and other material included in proposals.
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- Exercise judgment regarding confidential client information, pricing, commercial terms, intellectual property, and other sensitive information when using AI tools.
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- Help develop reusable, approved proposal content that can be effectively used with AI to improve proposal speed and consistency.
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- Continuously identify opportunities to improve proposal quality and turnaround time through responsible use of AI.
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AI should be used to improve productivity and quality. The Proposal Writer remains accountable for the thinking, accuracy, writing, and final client-ready output.

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Proposal Content Library

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- Develop and maintain reusable proposal assets.
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- Maintain case studies, credentials, solution descriptions, delivery models, governance models, transition approaches, organizational structures, and approved SOW language.
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- Create reusable content for the company’s North American sales and solutions teams.
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- Improve proposal turnaround time without compromising customization or quality.
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Required Experience

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- 7–12 years of experience in proposal writing, bid management, presales, pursuit management, or solution writing.
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- Demonstrated experience supporting North American clients and sales organizations.
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- Robust experience developing SOWs and services proposals, not only RFP responses.
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- Experience within IT services, technology consulting, staffing, workforce solutions, managed services, digital engineering, GCC services, or similar businesses.
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- Strong understanding of services-based delivery and commercial models.
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- Excellent written English with the ability to write for senior North American business and technology executives.
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- Strong Microsoft PowerPoint and Word skills.
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- Ability to work across multiple internal teams and manage deadlines in North American time zones.
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- Hands-on experience using generative AI tools for professional proposal or business-content development.
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Preferred Background

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Candidates from organizations with strong proposal, pursuit, bid-management, or solutioning functions are preferred, particularly within:

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- IT services and consulting
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- Digital engineering
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- GCC advisory or GCC enablement
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- Managed services
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- Technology staffing and workforce solutions
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- Cloud, data, AI, and digital transformation services
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What Success Looks Like

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The successful candidate will be able to take an initial client requirement or solution discussion and independently turn it into a clear, differentiated, commercially sound, and executive-ready proposal or SOW.

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The individual should combine strong writing skills, services understanding, business judgment, AI-enabled productivity, and the ability to work effectively with North American sales and client teams.

📌 Senior Proposal Writer (Bengaluru)
🏢 Confidential
📍 Bengaluru