Job Description

Role: Executive Assistant Location: Juhu, Mumbai Timings: 10:30 - 6:30, Monday to Saturday Overview: We are seeking a highly organised and proactive Executive Assistant to support the CFO in a fast-paced environment. This role requires strong coordination, discretion, and follow-through capabilities to manage schedules, communications, and key administrative priorities while ensuring seamless day-to-day functioning of the CFO's office. Key responsibilities: Calendar & Schedule Management - Manage and prioritise the CFO's calendar, including meetings, internal reviews, and external engagements - Coordinate across stakeholders to ensure optimal scheduling and time management - Anticipate scheduling conflicts and proactively resolve them Travel & Itinerary Management - Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logistics - Prepare detailed travel itineraries and ensure smooth execution of travel plans - Handle last-minute changes efficiently Coordination & Follow-ups - Act as a central point of coordination between the MD and internal/external stakeholders - Track key action items and ensure timely follow-ups across teams - Facilitate communication and ensure closure on priority tasks Stakeholder & Communication Management - Manage correspondence on behalf of the MD, including emails, calls, and meeting requests - Maintain professionalism and confidentiality in all interactions - Build effective working relationships with senior stakeholders Vendor Coordination & Negotiation - Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangements - Negotiate rates and terms while maintaining quality standards Documentation & Reporting - Prepare meeting agendas, minutes, and presentations as required - Maintain organised records of key documents and communications Skills required: - Bachelor’s degree (mandatory) - 8 - 10 years of experience as an Executive Assistant supporting senior leadership - Strong coordination, organisation, and follow-up skills - Proven experience in calendar management and travel planning - Positive negotiation skills, particularly with vendors and service providers - Excellent verbal and written communication skills (English) - High level of discretion, professionalism, and attention to detail - Ability to work in a high-pressure, dynamic environment - Strong problem-solving mindset and ownership-driven approach

📌 Executive Assistant to Chief Financial Officer (Mumbai)
🏢 HR Yaar
📍 Mumbai