Job Title: Project Coordinator AI Data & Vendor Operations

Experience: 2-3 Years

Location: Kilpauk, Chennai

Work Mode: Work from Office - 5/6 days as per business requirement

Shift: Flexibility to work across different shifts

Employment Type: Permanent

Department: AI Content

About the Role:

We are seeking a proactive, detail-oriented Project Coordinator AI Data & Vendor

Operations to drive the execution, tracking, and operational management of our global

AI/ML data initiatives. In this role, you will act as the primary liaison connecting internal cross-functional teams (Operations, QA, Procurement, Legal, Finance, BD) with external vendors, virtual teams, and freelancers across AI/ML data domains (annotation,

speech/audio, computer vision, NLP, LLM evaluation, localization).

The ideal candidate thrives in a fast-paced workplace, excels at managing structured data trackers, has hands-on experience

Key Responsibilities:

- Vendor Sourcing & Research: Identify, screen, and map prospective vendors
- and freelancer pools based on project requirements across various AI/ML
- capabilities, geographies, and languages.
- Outreach & Communication: Manage vendor outreach (email, LinkedIn),
- distribute RFQs and rate-card templates, schedule introductory calls, and
- maintain communication logs.
- Vendor Onboarding & Management: Lead end-to-end onboarding for new
- vendors, virtual teams, and freelancers (NDAs, service contracts, compliance
- checks, sample test evaluation loops).
- Freelancer & Virtual Team Coordination: Actively manage and coordinate
- daily deliverables and performance of freelancers and virtual teams to ensure
- smooth work transitions and timely output.
- Resource Pooling & Relationship Building: Establish and maintain strong
- vendor relationships; build a robust, diverse pool to support varying annotation
- requirements.
- Requirement Analysis:



Collaborate with BD and Program Managers to
- analyze and understand new process requirements as they arrive.
- Project & Workflow Coordination: Assist Program Managers in tracking
- timelines, deliverables, dependencies, and cross-functional action items across
- concurrent AI projects.
- Commercials & Rate Cards: Collect, validate, and compare vendor/freelancer
- rate cards against historical and market benchmarks to highlight cost variances
- to leadership.
- Quality & Delivery Assurance: Actively monitor team output to ensure all
- customer quality standards, SLAs, and delivery timelines are consistently met.
- Data Management & MIS Reporting: Maintain accurate master trackers
- (Excel/Google Sheets) and generate daily/weekly operational reports on pipeline
- metrics and project status.

Key Requirements & Qualifications

- Experience: 1 to 2 years of experience in AI annotation, data operations, vendor

management, or project coordination.
- Freelancer Coordination: Proven experience managing and coordinating

with freelancers, contractors, and virtual teams for timely delivery.
- Shift & Week Off Flexibility: Willingness and flexibility to work in rotational

shifts and adjusted week-offs as per project and business requirements.
- Data & Technical Skills: Advanced proficiency in MS Excel or Google Sheets

(master trackers, formulas, data hygiene); familiarity with project tools (Jira, Asana) is a plus.
- Execution & Ownership: Exceptional follow-through and problem-solving

skills, with a proactive approach to closing pending action items.
- Communication & Collaboration: Exceptional written/verbal

communication skills to interface confidently with external vendors/freelancers and internal teams.
- Domain Readiness: Eager to learn AI/ML data operations (data labeling,

computer vision, speech, LLM evaluation). Complete training provided!

📌 Project Coordinator (AI Data & Vendor Operations) (Chennai)
🏢 Hurix
📍 Chennai