Role Overview
The Executive Assistant to the Head of Publications plays a critical role in supporting the leadership, daily operations, and project workflows of AstaGuru's Publications department. The role combines high-level executive assistance—including calendar management, cross-functional communication, and strategic tracking—with hands-on editorial project management, vendor follow-ups, and production coordination.

Working closely with the Head of Publications, Art Specialists, Editors, Designers, and external print/production vendors, the Executive Assistant ensures that every auction catalogue, luxury magazine, and research publication is executed seamlessly according to strict pre-auction print and launch schedules.

Key Responsibilities
Executive Support & Administrative Management:
Provide direct executive assistance to the Head of Publications, managing calendars, scheduling internal/external meetings, and organizing daily priorities.




Serve as the primary administrative gatekeeper and communications link between the Publications leadership and internal departments (Sales, Art Specialists, Marketing, Operations, Finance).
Prepare agendas, meeting dossiers, and briefing notes for departmental reviews, catalogue planning sessions, and leadership meetings.
Track action items, decision logs, and project milestones following executive meetings to ensure timely execution by team members.

Editorial & Catalogue Production Coordination:
Maintain comprehensive production schedules for upcoming auction catalogues, magazines, essays, and editorial projects.
Coordinate the workflow of lot descriptions, specialist essays, artwork photography, and cataloguing inputs from specialist teams to the editorial/design desk.
Assist in proofreading, formatting review, and structural checks of catalogue drafts prior to final pre-press approval.
Track content submissions and follow up with internal contributors (Specialists, Researchers, Copywriters) to eliminate bottlenecks.

V

📌 EA to Publications Head (Mumbai)
🏢 AstaGuru
📍 Mumbai