JOB DESCRIPTIONOperations Executive – Field Operations Department: Operations Designation: Operations Executive – Field Reporting To: Operations Manager / Branch Manager Location: Client Sites / Field Employment Type: Full-Time 1. Job PurposeTo manage and supervise manpower deployed at client locations, ensure proper attendance and discipline, coordinate replacements and deployment requirements, and ensure smooth day-to-day operations while maintaining statutory and client compliance. 2.

Key Responsibilities A.

Manpower

Deployment &

- Attendance Coordinate daily deployment of manpower at various client sites. Ensure required manpower is available as per work order/contract. Monitor daily attendance, absenteeism, late coming and overtime. Arrange immediate replacement of absent workers. Maintain proper records of joining, transfer, reliever and replacement manpower. Coordinate with supervisors and site in-charges for manpower requirements. B.

Field Supervision

Regularly visit client sites and monitor operations. Check worker discipline, uniform, ID cards, safety practices and work performance. Resolve day-to-day issues faced by workers at site. Ensure workers report on time and perform duties as per client requirements. Monitor supervisors and ensure proper site-level coordination. C.

Client Coordination

Maintain regular communication with client representatives. Attend client complaints and resolve operational issues promptly. Take daily/periodic manpower requirements from clients. Coordinate new manpower deployment, replacements and transfers. Escalate major operational issues to the Operations Manager. D. Recruitment &

- Replacement Support Coordinate with the recruitment/HR team for fulfilment of manpower requirements.



Mobilize workers for urgent deployment requirements. Complete basic joining formalities and document collection at site. Maintain a ready pool of workers for replacement requirements. E. Payroll &
- Billing Support Verify attendance and overtime records before submission to the payroll team. Coordinate correction of attendance discrepancies. Collect client-approved attendance sheets/timesheets. Support preparation of monthly manpower billing. Ensure deployment and attendance records match the client-approved data. F. Statutory &
- Compliance Support Ensure deployed manpower has required statutory documentation. Coordinate collection/verification of documents required for PF, ESIC, PT and other statutory compliances. Ensure workers are paid as per applicable wages and contractual requirements. Report any compliance-related issue immediately to management. G.

Reporting

Prepare daily manpower deployment reports. Submit absenteeism, replacement and shortage reports. Prepare site visit and inspection reports. Maintain client-wise manpower and attendance records. Submit regular operational updates to the reporting manager. 3.

Required Skills &

- CompetenciesGood communication and interpersonal skills. Strong field coordination and manpower management ability. Ability to handle workers and site-level issues. Valuable knowledge of attendance and manpower deployment.



Basic knowledge of PF, ESIC, minimum wages and labour compliance. Basic knowledge of MS Excel, WhatsApp and email. Ability to work under pressure and handle urgent manpower requirements. Willingness to travel between client locations. Problem-solving and negotiation skills.
- Qualification &

Experience Qualification: Graduate preferred. Diploma/12th pass candidates with relevant experience may also be considered.

Experience: 2–5 years of experience in: Labour/manpower contracting Facility management Security/housekeeping operations Industrial manpower deployment Staffing/recruitment operations Similar field operations Experience in handling 100 manpower or multiple client sites will be an advantage. 5.

Key Performance

Indicators (KPIs)Manpower deployment as per requirement. Minimum absenteeism and timely replacement. Attendance accuracy. Timely submission of attendance and billing documents. Client satisfaction and complaint resolution. Site visit and supervision frequency. Worker retention and discipline. Compliance with client and statutory requirements. 6.

Working

ConditionsPrimarily field-based position. Regular travel to client locations/sites. May require handling urgent manpower requirements outside normal working hours. Candidate should be comfortable working in industrial, commercial and other client-site environments.

- Authority &
- AccountabilityThe Operations Executive will be responsible for the day-to-day field operations, manpower deployment, attendance, worker discipline, client coordination and operational reporting for the assigned sites and will be accountable to the Operations Manager/Branch Manager.

📌 Operation Executive (Chakan)
🏢 Tirupati Industrial Services Private
📍 Chakan