Office Administrator – Facility & Operations Location: Pimpri-Chinchwad, Pune Employment Type: Full-time About the Role : We are looking for an organised, responsible and hands-on Office Administrator to take care of the day-to-day functioning of our office and facility. The role is primarily focused on office administration, facility management and coordination , along with some basic billing and accounting data-entry work.

Key Responsibilities Office & Facility Administration Take responsibility for the smooth day-to-day functioning of the office/facility. Coordinate housekeeping, maintenance, repairs and other facility-related requirements. Manage office supplies, stationery and general consumables.

Coordinate with vendors, service providers and other external agencies. Maintain records of office assets, equipment and documents. Handle courier, dispatch, incoming/outgoing documents and general office correspondence.

Monitor routine facility expenses and requirements. Ensure the office is properly maintained and operational. Handle other day-to-day administrative tasks as required by management.

Basic

Billing & Accounts Support Generate sales invoices/bills on a daily basis. Enter basic sales, purchase, expense and payment transactions.



Maintain basic records of customer and vendor transactions. Update payment/bank entries and maintain supporting documents. Maintain petty cash and expense records. Share required information and documents with the outsourced accountant/CA. No advanced accounting, GST or taxation work is involved.

General Coordination

Follow up with vendors and service providers for routine requirements. Coordinate internally with different team members for administrative needs. Assist management with routine operational and administrative tasks. Maintain proper filing and documentation.

Candidate

ProfileGraduate preferred. 0-3 years of experience in office administration, facility coordination or a similar role. Basic computer knowledge with good working knowledge of MS Excel/Google Sheets . Basic knowledge of invoicing and accounting software such as Tally is an advantage, but advanced accounting knowledge is not required.

Valuable communication and coordination skills. Should be organised, dependable and comfortable taking responsibility for routine tasks. Should be willing to handle a variety of administrative responsibilities independently.

Candidates from Pimpri-Chinchwad and nearby areas preferred. ImportantThis is

📌 Office Admin Assistant (Pimpri-Chinchwad)
🏢 Zedling Suspension
📍 Pimpri-Chinchwad