Job Description
Designation: Front Office & Studio Operations Manager Reporting to: People Lead Role Summary This role combines Front Office Management, Studio Administration, Community Building, HR Support, and Founder Assistance. This is a front-office based role — the incumbent will be stationed at reception/front desk as a core part of the job. The individual is responsible for ensuring seamless studio operations while fostering a strong internal culture. Key Responsibility Areas 1. Front Office & Brand Representation - Attend all walk-ins (clients, vendors, partners). - Manage reception & visitor experience. - Handle incoming landline calls professionally. - Maintain reception aesthetics and visitor records. Outcome: Professional first impression and smooth front-desk operations. 2. Vendor & Design Coordination - Maintain updated vendor database. - Schedule and coordinate vendor meetings. - Track vendor interactions and documentation. Outcome: Efficient material sourcing and vendor alignment. 3. Studio Administration & Facility Management - Ensure office cleanliness, hygiene,



and upkeep. - Maintain pantry, refreshments, crockery, stationery. - Identify upgrade needs and propose budgets. - Coordinate maintenance and facility vendors. - Maintain asset & inventory records. Outcome: Well-maintained, aesthetically aligned studio workplace. 4. Financial & Operational Controls - Maintain monthly imprest records with bills. - Submit expense reconciliation reports. - Track company car logbooks (KM, fuel usage, servicing). - Monitor fuel efficiency and report discrepancies. - Track admin staff leave records and coverage planning. Outcome: Cost control, operational discipline, and transparency. 5. Travel & Cost Optimization - Book flights, hotels, and transport. - Compare platforms for best pricing. - Research cost-saving tools and card benefits. Outcome: Efficient and economical travel management. 6. Community & Culture Development - Plan team engagement initiatives. -

📌 Front Desk Manager (Gurugram)
🏢 Chalk Studio
📍 Gurugram