Role Overview:
At our CA’s office, you will be the first point of contact for clients, visitors, and employees. Your role is crucial in maintaining a skilled and efficient office environment. You will handle various administrative and accounting tasks and ensure smooth operations.

Responsibilities:
- Handling Inbound and Outbound Records:
- Receive and distribute incoming mail, DSC, packages, and courier deliveries.
- Maintain an organized system for outgoing correspondence of Post and DSC.
- Record Maintenance:
- Ensure proper filing and organization of documents, including client files, contracts, and agreements.
- Update and maintain records accurately.
- Client Meetings:
- Coordinate client meetings with partners.
- Prepare meeting rooms, arrange refreshments, and manage schedules.
- Phone Management:
- Answer incoming calls promptly and professionally.
- Record messages and direct calls to the appropriate employee.
- Handle general inquiries.
- IT Return Acknowledgment:
- Verify IT return acknowledgments with the portals and update the Tracking Sheets.




- Confirm successful filing with clients and send Invoices accordingly.
- If Post to Bengaluru is required, follow up on the same.
- Invoicing and Payment Follow-Up:
- Assist with invoicing processes.
- Follow up on outstanding payments.
- Handling Justdial and Other Enquiries:
- Respond to inquiries received via Justdial or other platforms.
- Provide accurate information to callers.
- Follow-up with New/Prospective Clients for Data
- Filing of Slip Books and Bank Entries:
- Maintain slip books and bank entries.
- Ensure accuracy and completeness.
- Stationery Management:
- Monitor stationery supplies (e.g., paper, pens, envelopes).
- Place orders as needed.
- Job Interview Scheduling:
- Communicate interview details and manage schedules.
- Reception Area Maintenance:
- Keep the reception area tidy and presentable.
- Ensure all necessary stationery and reading materials are available.
- Expense Records:
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📌 Receptionist/administrator (Pune Cantonment)
🏢 H Mistry & Associates
📍 Pune Cantonment