Job DescriptionDMS Specialist — Digital Platform
NJob Description | Vistra
N n Location
nIndia
N Reports To
nProgramme Manager — Finance Transformation
N n Role Purpose:
NWe are seeking a dedicated DMS (Document Management System) Specialist to own the design, build, and multi-market rollout of document management structures as a critical component of Vistra’s digital platform. This role ensures that teams across all practices and markets globally have a standardised, governed, and user-friendly document management experience — regardless of the underlying DMS technology.
N nThe DMS Specialist will translate business requirements into taxonomy structures, define metadata schemas, configure document libraries, establish naming conventions, and build governance frameworks that integrate seamlessly with Vistra’s workflow and operational platforms. They will also develop and implement document management policies and procedures to ensure consistency, compliance, and operational efficiency across the organisation.




N nThis is a hands-on delivery role requiring someone who can bridge information architecture, platform configuration, cross-functional collaboration, and multi-market stakeholder management.
N Key Responsibilities:
N1. Taxonomy Design & Document Control
N
- n
- Design and maintain the global folder taxonomy and metadata schemas across all Vistra service lines and practices. N
- Establish document classes, sub-classes, mandatory/optional metadata fields, naming conventions, and retention classification drivers. N
- Organise, categorise, and index documents ensuring taxonomy is scalable across markets while accommodating jurisdictional and regulatory variations. N
- Conduct regular audits to assess document quality, accuracy, and availability;
recommend improvements. N

n n2. DMS PlatformIntegration & Configuration
N
- n
- Define and configure the integration between Vistra’s workflow platforms and the DMS (e.G., SharePoint, i

📌 Hiring: Dms Specialist (India)
🏢 VISTRA
📍 India