Executive Assistant to Managing Director

Location: Chakala, Andheri East, Mumbai

Reporting To: Managing Director

Job Summary

We are looking for a highly organised and proactive Executive Assistant to the Managing Director to provide end-to-end support across multiple businesses. The MD oversees 5+ companies, and the role will involve coordinating with different teams, tracking key business matters, managing schedules, and ensuring smooth execution of priorities across organisations.

Key Responsibilities

Manage and coordinate the MD’s calendar, meetings, appointments, and daily schedule.

Act as a central point of coordination between the MD and internal teams across multiple companies.

Prepare meeting agendas, MOMs, follow-ups, presentations, reports, and business updates as required.

Track important tasks, deadlines, commitments, and action points assigned by the MD.

Coordinate with department heads and senior management to ensure timely execution of business priorities.

Handle confidential business information and sensitive communications with discretion.

Assist the MD in preparing for meetings by gathering relevant data, documents, and updates from different teams.

Follow up with stakeholders and provide regular status updates to the MD.





Coordinate inter-company activities, meetings, and requirements wherever necessary.

Manage business correspondence, emails, and communication on behalf of the MD when required.

Support the MD with travel arrangements, events, client meetings, and other business-related requirements.

Take ownership of ad-hoc assignments and special projects entrusted by the MD.

Desired Profile

3–7 years of experience as an Executive Assistant / Personal Assistant / Management Assistant supporting senior leadership.

Experience working with a Founder, MD, Director, or CXO will be preferred.

Strong communication and interpersonal skills.

Excellent follow-up and coordination abilities.

Strong organisational and time-management skills.

Good command of MS Office / Google Workspace, especially Excel and PowerPoint.

Ability to manage multiple priorities and work with teams across different businesses.

High level of confidentiality, maturity, ownership, and professionalism.

- Should be comfortable working in a rapid-paced, multi-business environment.

Key Traits

Proactive | Organised | Confidential | Strong Follow-up | Good Communication | Business Acumen | Problem Solver

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