Job Brief:

- This role is critical for ensuring the smooth and efficient operation of all administrative and facility services within the organization.

- The incumbent will be responsible for managing a wide range of functions, including contract manpower, employee transportation, facility upkeep, cafeteria services, asset movements, and comprehensive reporting.

- This position plays a pivotal role in maintaining a high-standard, compliant, and productive work setting for all employees, directly contributing to employee satisfaction and operational continuity.

Operational Excellence:

- You will be the linchpin for daily administrative operations, overseeing the full lifecycle of third-party staff from onboarding to performance and compliance, ensuring adherence to all vendor SLAs and meticulous monthly billing reconciliations.

- Furthermore, you will expertly manage the end-to-end employee transportation system, optimizing daily cab routing, shift scheduling, and driver compliance to guarantee safe and timely commutes for our staff.

- Your proactive approach to vehicle safety checks and emergency response protocols will be paramount in maintaining seamless transport logistics.

Facility & Service Management:

- This role demands meticulous attention to detail in facility management, directing daily housekeeping, deep cleaning schedules, and comprehensive pest control across all operational floors.

- You will continuously audit all areas, from rest zones to meeting rooms, to uphold stringent corporate workplace standards.

- Simultaneously, you will supervise all cafeteria services, conducting routine food audits, managing pantry inventory, and orchestrating event catering,



all while rigorously enforcing strict food hygiene standards to ensure a safe and pleasant dining experience.

Roles and Responsibilities:

- Oversee onboarding, deployment, performance monitoring, and compliance for third-party staff, including security, housekeeping, and support personnel.

- Manage daily cab routing, shift roster scheduling, driver compliance, and vehicle safety checks to ensure safe and timely employee commutes.

- Direct daily housekeeping, deep cleaning, workspace hygiene, and pest control across all operational floors, ensuring corporate standards.

- Supervise cafeteria services, conduct routine food audits, manage pantry inventory, and enforce strict food hygiene standards.

- Manage inward and outward material movements, asset records, gate pass management, and courier logistics in coordination with IT.

- Maintain accurate records for administrative expenses, vendor contracts, transport utilization, and attendance.

- Deliver monthly dashboards on operational costs, SLAs, and service metrics to stakeholders.

- Strong vendor management and negotiation skills with a focus on SLA adherence and compliance.

- Proficiency in optimizing transport operations and logistics for efficiency, safety, and regulatory compliance.

- Exceptional facility management capabilities, including maintaining hygiene, maintenance standards, and corporate aesthetics.

- Meticulous attention to detail in asset tracking, material movements, record keeping, and inventory management.

- Analytical skills for data maintenance, reporting, and deriving actionable insights from operational metrics.

- Proactive problem-solving abilities and the capacity to develop robust emergency response plans.

- Ability to effectively supervise staff and manage relationships with third-party service providers.

📌 Senior Executive - Admin (Bengaluru)
🏢 iOpex
📍 Bengaluru